Executive Assistant

DNEG is looking for an Executive Assistant to perform a variety of administrative tasks and support our companys Senior Management.

Executive Assistants responsibilities include Secretarial functions, Office Administration, Project

Management, Administration and Internal & External communications for the Organization.

Ultimately, the person will contribute to the efficiency of our business by providing personalized and timely support to executive members.  

Responsibilities

• Supporting the senior management for the planning, adherence to compliances, meeting deadlines and managing critical requests.
• Managing secretarial / executive assistant activities in coordination with internal / external departments for smooth business operations
• Act as the strategic communicator to both the internal and external parties
• Confidentiality: A high level of integrity & discretion in handling confidential information as well as professionalism in dealing with work and colleagues
• Exhibits high operational excellence great organizational skills the ability to meet tight deadlines, juggle multiple critical requests, and show flexibility and the ability to solve complex problems at a moments notice
• Managing information flow in a timely and accurate manner coordinating the day-to-day office functions as per departments Standard Operating
• Make travel and accommodation arrangements
• Format information for internal and external communication memos, emails, presentations, reports
• Take minutes during meetings
• Screen and direct phone calls and proper correspondence

Requirements and skills:

• Minimum 10 years work experience as an Executive Assistant, Personal Assistant or similar role

• Excellent MS Office skill

• Outstanding organizational and time management skills

• Familiarity with office gadgets and applications (e.g. e-calendar, G-suite, etc.)

• Excellent verbal and written communications skills

• Discretion and confidentiality

• Bachelors’ degree

• Experience of managing coordination outside India would be an advantage.