Executive Assistant

Role & responsibilities

Purpose of the Job: In this role you will be responsible for creating and monitoring moderately complex plans and schedules, as well as coordinating facets of geographically distributed teams. This role requires the ability to look around corners and deliverresults with minimal guidance. The right candidate will juggle competing priorities with sound judgment while maintaining a positive attitude, despite the pressures of a fast-paced environment. They will also be detail oriented and well organized. This position will work closely with a team of Executive Assistants to facilitate key team activities and projects. The ability to work independently and collaboratively with a strong sense of ownership, bias for action, and customer obsession is highly valued

Preferred candidate profile

* Managing fluid calendar requests, meeting invites and conference room logistics, and floor access. * Planning travel and accommodating changes. * Processing expense reports. * Managing large event logistics, catering, accommodations & materials (e.g. business writing courses, All Hands events, etc.). * Planning space for the team and facilitating office moves. * Improving morale, helping recognize outstanding efforts, having fun at work, and encouraging others to do the same. Attending key meetings, tracking and helping drive completion of key deliverables, and followingup on outstanding items. * Driving team activities (e.g., staff meeting agendas, weekly business reviews, All Hands events, snacks and supply ordering, team-building events, launch events and recognition posters). * Updating team organizational charts. * Managing workflows that require approvals

* Experience with executive level calendar management. * Experience with domestic and/or international travel coordination. * 3+ years of professional experience. * Experience with Microsoft Office Products, particularly Outlook, Word, PowerPoint, and Excel.

* 5+ years of experience in an Executive Assistant role. * Exceptional written, oral, and interpersonal communication skills. * Positive attitude. * Detailed planning, time management, and organizational skills. * Ability to work cross functionally as part of an EA team

Perks and benefits