Operations Executive / Manager

The Operations Executive will be responsible for managing the logistical and operational aspects of events, ensuring everything runs smoothly, on time, and within budget. This role involves coordination between various teams, vendors, and clients, managing timelines, and handling any issues that

Job Overview:

The Operations Executive will be responsible for managing the logistical and operational aspects of events, ensuring everything runs smoothly, on time, and within budget. This role involves coordination between various teams, vendors, and clients, managing timelines, and handling any issues that arise before or during the event. The ideal candidate will be detail-oriented, highly organized, and able to handle multiple tasks in a fast-paced environment.

Key Responsibilities:

Event Logistics Management:

- Coordinate all logistical aspects of events, including transportation, equipment, staffing, and vendor management.

- Ensure timely delivery and setup of materials, equipment, and signage at the event venue.

- Liaise with vendors and suppliers to ensure they meet the required standards and timelines.

Timeline & Budget Management:

- Develop and maintain event timelines, ensuring all key milestones and deadlines are met.

- Monitor and manage the event budget, ensuring all operational costs are within allocated limits.

- Assist with cost negotiations and vendor contracts as required.

On-site Event Coordination:

- Oversee the smooth execution of events on-site, ensuring all logistics are in place.

- Supervise the setup, event flow, and breakdown, ensuring that all operational aspects are executed flawlessly.

- Handle any issues or last-minute changes that may arise during event execution.

Team Coordination & Staff Management:

- Coordinate with event staff, ensuring roles and responsibilities are clearly defined.

- Provide direction and support to staff members during event setup, execution, and breakdown.

- Ensure that staff is trained and briefed on operational procedures and safety protocols.

Client & Stakeholder Communication:

- Act as the key point of contact for clients and other stakeholders during event execution.

- Keep clients informed on event progress, addressing any concerns or changes as they arise.

- Ensure client satisfaction and a smooth event experience.

Health & Safety Compliance:

- Ensure that all event operations comply with safety regulations and standards.

- Conduct risk assessments and implement safety protocols for event staff and attendees.

- Monitor on-site health and safety, addressing any issues immediately.

Post-Event Evaluation:

- Participate in post-event debriefs to evaluate event performance, identify areas for improvement, and gather client feedback.

- Assist in post-event reporting and documentation for future reference and continuous improvement.

Qualifications & Skills:

Education: Bachelor s degree in Event Management, Business Administration, Hospitality, or a related field (preferred).

Experience: 1-3 years of experience in event operations, logistics, or project coordination; prior experience in event management is a plus.

Skills:

- Strong organisational and multitasking abilities.

- Excellent communication and interpersonal skills.

- Ability to work under pressure and meet tight deadlines.

- Proficient in Microsoft Office Suite.

- Knowledge of event production, vendor management, and on-site coordination.

- Strong problem-solving skills with the ability to address issues on the fly.

Personal Attributes:

- Detail-oriented, with a focus on ensuring the highest level of operational efficiency.

- Proactive, with the ability to anticipate and resolve issues before they escalate.

- Client-focused, with a commitment to delivering exceptional service and a seamless event experience.

- Team player, able to work collaboratively in a fast-paced environment.

- Adaptable and calm under pressure, with strong decision-making skills.

Benefits:

- Competitive salary with performance-based incentives.

- Opportunities for career growth and professional development.

- Dynamic work environment with a supportive team culture.

Education:

Bachelor s degree in Event Management, Business Administration, Hospitality, or a related field (preferred).

Experience:

1-3 years of experience in event operations, logistics, or project coordination; prior experience in event management is a plus.

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