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Finance & Admin Specialist
Cloud Counselage
posted 4mon ago
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Flexible timing
Key skills for the job
Job Description
Looking for a 3+ years experienced HR Finance (Payroll) & Admin Specialist responsible for various day-to-day tasks related to finance and administration.
They are someone who is currently living in Mumbai and can start immediately or have a notice period of fewer than 30 days.
Job Responsibilities:
Finance:
- Assist in managing payroll for India employees using payroll application (Spine Technology)
- Support in salary disbursement process and all other India office related payments
- Oversee and run the calculation for quarterly bonus and annual salary revision and ensure the timely payout
- Assist in verifying and processing monthly employee claims with respect to company policies and procedures
- Liaise and timely coordination with India office Authorized Signatory for payments and other regulatory requirements
- Support in ensuring timely payment of Government taxes (TDS), Provident Fund, and Profession Tax
- Assist in preparing and organizing monthly and quarterly tax reports for auditors
- Assist in filing company accounts with India legal entities
- Coordinate with India auditors and banker for daily operations and liaison office timely renewal
- Assist in generating annual certificates (Form 16) for employees and vendors
- Support in preparing monthly expense reports for HQ finance team and respond to their queries
- Assist in filing official documents and managing employee investment proofs
- Manage and Operate Accounting software Tally for recording all payments
- Review and process necessary bills/invoices received from India vendors
- Manage office petty cash expense and maintain record for the same
- Frequently collaborate and coordinate with the HQ HR team for necessary India office matters
- Manage Employee Reimbursements
Admin:
- Manage all travel bookings (local, national, international) for India employees
- Coordinate with vendors and service providers for smooth operations
- Oversee logistics for office, including courier coordination
- Assist in procuring necessary office assets and stationery
- Assist in renewing and maintaining office operations related vendor Annual contracts
- Assist in handling paperwork formalities pertaining to India operations
Mandatory Requirements:
- 3+ years of work experience in a finance or administrative role
- Proficiency in MS Office suite
- Familiarity with accounting software Tally
Qualities:
- Strong attention to detail and organizational skills
- Ability to multitask and prioritize tasks effectively
- Good communication and interpersonal skills
- Willingness to learn and adapt to new tasks and responsibilities
- Ability to work effectively in a team environment
Eligibility Criteria:
- Bachelor s degree in finance, Business Administration, or related field
- Mumbai-based and immediate joiners
- Willing to work from the office 3 days/week and from home 2 days/week
Employment Type: Full Time, Permanent
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based on 24 employees
Flexible timing
Monday to Friday
No travel
Cloud Counselage Benefits
Work From Home 
Job Training 
Soft Skill Training 
Education Assistance 
Team Outings 
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