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Executive Admin
RARR Technologies
posted 1d ago
Job Role Insights
Flexible timing
Key skills for the job
Job Description
Key Responsibility/Role Expectation :
- Coordinate executive communications, including taking calls, responding to emails and interfacing with team, internal stakeholders, etc., answering a variety of questions with tact and diplomacy, taking messages, and directing calls appropriately for resolution
- Organize and prepare for meetings, including gathering documents and attending to logistics of meetings
- Attend meetings and take notes of discussion; prepare the initial draft of minutes and summaries
- Co-ordinate work with other staff/team members as needed (within outside the BU)
- Manage travel itineraries and prepare, reconcile, and submit expense reports
- Arrange corporate events to take place outside of the work-place, such as golf tournaments, team building activities, fund-raising events and staff appreciation events
- Maintain an organized filing system of paper and electronic documents
- Determine priority of matters of attention for the executive; redirect matters to staff to handle, or handle matters personally, as appropriate
- Draft, review and send communications on behalf of the executive
- Handle printing, faxing, mail/overnight packages, copying, filing, and email/messages.
- Uphold a strict level of confidentiality
- Develop and sustain a level of professionalism among staff and customers
Education Professional Experience :
- Minimum of 3+ years of experience as an Executive Administrative Assistant reporting directly to senior management
- Advanced Microsoft Office skills, with an ability to become familiar with firm-specific programs and software
- Proficiency in collaboration and delegation of duties
- Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities
- Attention to details is important
- Ability to interact seamlessly with senior executives within the corporation
- Exceptional interpersonal skills
- Friendly and professional demeanor
Employment Type: Full Time, Permanent
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based on 12 employees
Flexible timing
Monday to Friday
No travel
Day Shift
RARR Technologies Benefits
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