Assistant Director - Events

The Assistant Director of Events will collaborate with the other team members to ensure the successful planning, coordination, and execution of events. This role involves overseeing event logistics, managing teams, and maintaining strong relationships with vendors and stakeholders.

Key Responsibilities:

• Assist in creating event concepts, themes, and formats to engage target audiences.
• Support the Director in defining event objectives, timelines, and key performance indicators (KPIs).
• Supervise event coordinators, planners, and support staff, ensuring all team members are aligned with event goals.
• Delegate tasks and responsibilities to the event team and monitor their progress.
• Provide leadership and direction in the absence of the Director of Events.
• Assist the Director in developing and managing event budgets, ensuring financial goals are met.
• Track event-related expenses, negotiate contracts with vendors, and ensure cost-effective decision-making.
• Build and maintain relationships with vendors, sponsors, exhibitors, and other stakeholders.
• Coordinate with external vendors for services such as catering, AV, d cor, and entertainment.
• Negotiate contracts, ensuring favorable terms and high-quality service delivery.
• Oversee event logistics, including venue selection, setup, registration, and technical requirements.
• Ensure smooth operations during the event, coordinating with various departments (marketing, IT, AV, security, etc.).
• Collaborate with the marketing team to develop event promotion strategies.
• Ensure that all event-related communications, including invitations, emails, and social media posts, are aligned with the event s branding and objectives.
• Conduct post-event evaluations to assess the success of each event against KPIs.
• Analyze feedback from attendees, vendors, and team members to identify areas for improvement.
• Prepare post-event reports, including financial analysis, attendance metrics, and lessons learned.
• Stay updated on the latest trends and technologies in the event industry.
• Research innovative event solutions, including hybrid and virtual event technologies, to keep the organization at the forefront of industry developments.

Qualifications:

• Bachelor s degree
• 10+ years of experience in event planning or event management.
• Strong leadership and team management abilities.
• Excellent project management skills.
• Strong organizational and time-management skills with high attention to detail.
• Strong communication and interpersonal skills.
• Proficiency in event management software and tools.