Director Training (DCPD) - lucknow - 15+ yrs

CU-UP CAMPUS DEPARTMENT OF CAREER PLANNING & DEVELOPMENT
JOB DESCRIPTION_ HEAD OF DEPARTMENT
Chandigarh university aims of ensuring holistic professional and personal student excellence which is turned into
reality through its innovative centralized department -Department of Career Planning & Development (DCPD) that
strives hard for the upliftment of the students of Engineering, MBA, MCA, BCA, BBA & B.Com by providing them
training on Personality Development, Grammar, Vocabulary, Spoken English, Quantitative Aptitude, Logical
Reasoning and Data Interpretation to help them achieve the zenith of success in their chosen career path.
Job Title
Head Of Department
Department
Department of Career Planning & Development
Brief Description of Job
ï‚• To liaison with Academic Department, DCPD Trainers Students and DCPD Trainers & maintain a seamless flow of
information across all the channels
ï‚• To ensure that the Master Student Data is maintained properly. Schedule the meetings with the TPP CRs to
understand their concerns (if any) and prepare the Action Taken Report and Meeting Minutes
ï‚• To execute the duty charts for the training sessions – Mock PI/Inter-Branch GDs, evening remedial sessions, special
workshops, etc,
ï‚• To take feedback on the effectiveness of training, trainers, and content from students
ï‚• To create requirement of trainers, the Trainer Sharing Matrix and Time Table as per the given number of trainers,
students, group size, and applicable weekly hours required for making the timetable of the regular sessions
ï‚• To create and provide high quality Soft Skills & Aptitude content
ï‚• To prepare and provide the surprise tests, assignments for the ongoing semester to the team of Soft Skills Trainers
& Aptitude Trainers.
ï‚• To create and maintain the CUIMS as well as I-assess test master summary for various online test like Quiz Tests,
Evening CU CAT Test with detailed difficulty level of each question and question category
ï‚• To create questions for students/alumni to participate in major DCPD/University events like CAB, Peer Mentoring
Session, AMCAT Analysis, Pre-Placement Talk, Rendezvous with Alumni, etc.
ï‚• To create and audit assessment formats for Soft Skills activities along with detailed rubrics.
ï‚• To audit the assessment record maintained by the Soft Skills & Aptitude Team and prepare analysis on the same
ï‚• To ensure timely quality creation as well as audit of monthly magazine of DCPD
ï‚• To ensure timely submission of Internal and External Rewards of Soft Skills & Aptitude to COE
ï‚• To train a team of ELPD & Aptitude trainers on content to be delivered in various course codes and ensure quality
delivery of Soft Skills content by the team of trainers through regular quality checks of Soft Skills session by
visiting the classes and taking necessary actions as per the SOP
ï‚• To train and audit Master Subject Coordinators on content creation and quality assurance.
ï‚• To train students w.r.t. content and delivery for various Soft Skills & Aptitude Contests/events online and offline.
ï‚• To organize and conduct Train the Trainer/Knowledge Sharing Programs for fresh and experienced trainers.
PERSONAL CHARACTERISTICS
To be able to communicate professionally with all levels in the organization with confidence and
clarity
To prove as an asset for the Department and showcasing excellent decision making and
Professionalism
organizational skills
To maintain personal life and emotions away from the professional life.
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To have a strong memory to be able to remember the rules, regulations, policies, received emails
and the details about the hierarchies within and outside the department
Memory
To take the ownership of your own tasks and coordination which are linked with your KRA
Ownership
To be courageous enough to take disciplinary actions on the team members on the pendency in
tasks and also guiding them in the right direction
To showcase patience, resistance and strong will power in handling KRA
Patience
Perseverance
Integrity
To showcase calmness during intense situations and act sensibly
To be honest and dedicated for DCPD and University, completing the tasks with sincerity and within
timelines
ELIGIBILITY CRITERIA
Qualification
Preferably MBA or B.Tech
5 years of minimum experience in Placement Training in a Private University or College
Experience
Language Known Must be proficient in speaking, reading and writing English.
JOB SPECIFICATION - REQUIRED SKILLS
To utilize 9 man hours of the day in achieving the best possible outcomes of the given tasks
To extend the working as and when required for the Departmental
work depending on the urgency of the tasks or task assigned by the reporting
manager
To achieve all the tasks as per KRA and SOP within the time lines provided by the reporting
authority
To be able to prioritize tasks and avoid getting sidelined by interruptions. If you are working
on the last-minute details of a report for a meeting that starts in 30 minutes, don't accept a
drop-in visitor's request to "ask you something really quick." You may say NO in order to
complete task given by your reporting manager
Time
Management
To be able to take any strict action/decision even for your team members who are working
with you since the long time
Decision Making
To be able to make wise decisions in case you are not able to contact your reporting
manager
To be aware about the functioning of Learning Management
Systems (LMS) and eLearning development systems, tools and resources
To have through knowledge of Gmail, Google Sheets, Google Forms, Google
Docs & Google Drive to be able to effectively utilize the same for day-to-day
operations
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To be able to make professional, corporate PowerPoint presentations, drafting word docs
and making error-free excel
sheets for duty charts/analysis etc
Technical
Proficiency
To be a proactive internet user to review online attendance reports of team on university
portal or deliver online sessions as & when
required
To send professional and coherent emails and proactively check important emails and take
necessary action timely
To drive the initiatives with compassion so that others could take inspiration for their tasks
To take action against any non-adherence to University/Departmental rules and regulations
and issue the advisory/explanation/warning e-mail based on the gravity of the
situation/issue without any bias
To be courageous enough to mark NR-LWP (double deduction of Salary)
of your team member in case of non-adherence to University/Departmental Polices
Leadership
Skills
To delegate the tasks ahead on the basis of unbiased decisions
To showcase creativity and innovation while taking new initiatives
To receive feedback from your reporting managers and provide feedback to your team
members from time to time
To be emotionally strong as a lot of students write unnecessary emotional emails to get
their names deleted from Debar Lists but the University follows a strict policy in CU and as
per which students cannot be removed from debar list if they don't have valid proofs and
that too they have to present their cases to AM within a week
only
Emotional
Quotient
To be proactive in checking urgent emails and taking necessary actions even before/after
working hours.
Example 1: Morning Leave emails
At times, trainer emails at 8 am that he will not be able to come today to campus and
he/she is not able to adjust lectures as well. In
this case, AM has to adjust the lectures as the morning 9:30 am lecture can't go unattended
as per CU E-Gov policy and some Trainer has to be there.
Proactiveness
Example 2: University LMS Maintenance Emails
Many a times, the team that handles the University’s Learning Management System, might
send an email in the morning by 7 am that it is not working tidy for 2 hours and time table
has to be changed. Such emails have to be forwarded to trainers before 9:30
am only
To express the team agenda clearly and to ensure its execution as required
Communication
Skills
To make sure that the required information flows in the best possible way for the complete
execution of the tasks
Analytical Skills, Subject Knowledge
Feeding Forward
Interpersonal Skills, Communications Skills
Team Building, Leadership Skills
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