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Carelon Global Solutions

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3.9

based on 3.1k Reviews

8 Carelon Global Solutions Jobs

Administrative Assistant-Sr Administrative Assistant

Legato Health technologies llp

3.9

based on 3.1k Reviews

7-10 years

Hyderabad / Secunderabad

1 vacancy

Administrative Assistant-Sr Administrative Assistant

Carelon Global Solutions

posted 3mon ago

Job Role Insights

Flexible timing

Key skills for the job

Supervision Data Analysis Logistics Event Management Hospital Administration Operations

+ 4 more

Job Description

Core Responsibilities, include but are not limited to:

Responsible for providing day-to-day administrative and secretarial support to senior leaders and managers
Provide support to the delegated Senior Leaders and support as a backup for other locations as and when required.
Manage calendars, schedule meetings, telephone calls/visitors, takes messages, sets agenda, prepare/circulate minutes, manages administrative tasks, meetings and follow up on action points
Provide support in Booking conference rooms (Local and Global Locations) and facilitate the required material and stationery for the meetings.
Evangelize Strategic Projects / Strategic Priorities / Critical leadership Reports applicable to the tower and meet or beat its associated measures of success (eg. timeliness, accuracy, quality, compliance)
Make travel arrangements (Local and Global), prepares travel itineraries, flight booking, hotel accommodations, forex, VISA, SIM card, handle and confirm travel arrangements/requests and processes
Responsible for filing post travel expense reports with supporting bills and follow-up on claims reimbursement for prompt completion
Prepares and maintains organizational charts
Pulls together data and prepares compelling analysis and recommendations
Must be able to make sound judgments on day-to-day basis and have excellent of the organization
Organizes files and papers and maintains a filing system
Compose and prepare internal & external correspondences, documents, reports, presentations and/or transcribes notes in meetings
Scheduling and arranging logistics for overseas visitors including hotel booking, conveyance, events, places of interest for overseas visitors
Maintains excellent relationship with internal and external stakeholders and partners
Communicates and collaborates with local and global managers in scheduling meetings, events and coordinating activities
Prepares agenda, collates presentations for meetings and events
Lead and support Event Management by coordinating and planning with the respective teams including project manages small events performing an end-to-end lead role from budgets to execution, account reconciliation and expense submissions
Maintain and update the contact details of the required stake holders/ employees, distribution lists etc.,
Support the new Joiners for their logistics and other requisites

QUALIFICATION

Graduate in any stream.
Should have min. 7 to 10 years of experience in Administrative Assistant

EXPERIENCE

At least 7 years of relevant experience and 5+ years as Administrative Assistant in a large MNC and/or a Large IT Services firm
Excellent written and oral communication skills, data analysis and information gathering, and a proven ability to gain credibility, support and engagement from a wide range of internal and external stakeholders.
Demonstrate attention to detail, sense of urgency, timeliness in completing tasks and high quality of work
Experience in coordinating administrative tasks for senior management in a large organization
Experience working in a global environment and interacting with executives and their assistants overseas
Ability to handle multiple tasks simultaneously and planning ahead as required
Effective in organizing activities, making sound judgments and attention to detail is a must
Excellent knowledge and experience with Microsoft Office, Outlook, MS Word, Excel, PowerPoint, Visio and Teams
Ensures and maintains complete confidentiality

SKILLS AND COMPETENCIES

Excellent written and oral communication skills, data analysis and information gathering, and a proven ability to gain credibility, support and engagement from a wide range of internal and external stakeholders.
Demonstrate attention to detail, sense of urgency, timeliness in completing tasks and high quality of work
Experience in coordinating administrative tasks for senior management in a large organization
Experience working in a global environment and interacting with executives and their assistants overseas
Ability to handle multiple tasks simultaneously and planning ahead as required
Effective in organizing activities, making sound judgments and attention to detail is a must
Excellent knowledge and experience with Microsoft Office, Outlook, MS Word, Excel, PowerPoint, Visio and Teams

Employment Type: Full Time, Permanent

Read full job description

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