In-charge Bulk Materials Procurement (Sr. Manager)

Job Title : Incharge Bulk Materials Procurement (Sr. Manager)

Location : Pipavav

The In-charge of Bulk Materials  Procurement is responsible for managing Steel, pipes, paints, cables, & valves etc. procurement activities related to shipbuilding/Ship repairs/Heavy Fabrication projects. This role ensures the timely, cost-effective, and compliant acquisition of essential equipment to support project needs. The In-charge Bulk Procurement supervises a team of purchase officers/buyers and collaborates with internal stakeholders to meet procurement targets, optimize supplier relationships, and contribute to overall project success.

This role is crucial in supporting shipbuilding operations by securing necessary all bulk material items within budget and project timelines. The In-charge drives procurement efficiency, compliance, and cost control, ensuring alignment with the shipyards operational goals and quality standards.

Manage Bulk Material items  Procurement Operations:

o  Oversee all procurement activities for Steel, Pipes, Paints, Cables, Valves etc. Bulk materials  related to shipbuilding/ Ship repairs and Heavy Fabrication projects .

o  Develop and implement procurement strategies to secure these materials within budget, adhering to project timelines and operational requirements.

o  Improve the payment terms and ensure the timely payment to the vendors.

o  Ensure the TAT of PR to PO and PO to delivery with system improvement.

o  Leverage the digital tools , RPA to improve the efficiency .

o  Review and approve purchase orders, ensuring all acquisitions align with company policies, procurement guidelines, and project specifications.

o  Import shipment handling end-to-end requires a well-organized approach that incorporates system integration, purchase order management, logistics coordination, customs compliance, and final delivery. Accountability at each step ensures that the process runs smoothly, from initial purchase order creation to final delivery and post-delivery analysis with zero demurrage.

Optimize Supplier Relationships:

o  Identify and evaluate potential suppliers, conducting due diligence to ensure quality, reliability, and compliance with shipyard standards.

o  Negotiate contract terms, pricing, and service agreements to achieve the best value while maintaining long-term supplier relationships.

o  Manage supplier performance, regularly reviewing adherence to timelines, and cost-effectiveness to optimize supplier partnerships.

Ensure Compliance & Cost Control:

o  Implement procurement policies, systems, and controls to ensure compliance with procedural, legislative, and quality requirements.

o  Monitor procurement expenses to maintain alignment with project budgets, identifying opportunities for cost reduction and optimization.

o  Conduct regular audits of bulk materials procurement activities to ensure accuracy, transparency, and adherence to internal and external compliance standards.

Lead & Develop Procurement Team:

o  Supervise and mentor a team of purchase officers/buyers, setting clear performance goals and providing guidance on complex procurement tasks.

o  Conduct regular performance evaluations, identify training needs, and support professional development initiatives to enhance team capabilities.

Drive Process Improvement:

o  Identify areas for improvement within the materials procurement process, implementing best practices to enhance efficiency, accuracy, and supplier responsiveness.

o  Support the adoption of digital tools and procurement software to streamline processes, improve tracking, and maintain transparent records.

Coordinate with Internal Stakeholders:

o  Collaborate with commercial, project management, engineering, and production teams to understand materials requirements, ensuring timely procurement to meet project milestones.

o  Communicate regularly with Head Bulk Materials & Equipment for Shipbuilding Procurement and VP Supply Chain Management & Procurement to provide updates on procurement status, supplier issues, and cost controls.

o  Act as a liaison between the procurement team and other departments, facilitating effective information flow and alignment with project needs.

Manage Contract & Risk Assessments:

o  Review and manage contractual agreements for materials, ensuring terms and conditions align with company policies and project requirements.

o  Conduct risk assessments to identify potential issues related to material quality, timelines, or costs, developing mitigation strategies to protect project outcomes.

o  Ensure that contract obligations are met, addressing any non-compliance issues and negotiating resolutions as required.

Prepare Reports & Documentation:

o  Maintain accurate and up-to-date documentation for all equipment procurement activities, including purchase orders, contracts, supplier evaluations, and compliance records.

o  Prepare detailed reports on procurement activities, budget variances, and supplier performance, providing insights to the Head of Bulk Materials & Equipment procurement for Shipbuilding and senior management.

o  Ensure timely submission of management reports, aligning with internal governance standards and procurement best practices.

Internal:

Head of Bulk Material & Equipment Procurement:

Provide regular updates on procurement progress, supplier performance, and budgetary adherence to ensure alignment with shipyard objectives.

VP Supply Chain Management & Procurement:

Communicate critical procurement milestones and escalations to ensure alignment with overarching supply chain strategy.

Project Management, Engineering & Production Teams:

Collaborate to gather equipment requirements, align procurement activities with project schedules, and resolve any material-related issues.

Finance & Compliance Teams:

Coordinate on Letter of Credits, budget management, cost control, and adherence to compliance requirements for equipment procurement.

Commercial team:

Collaborate for creation of bids for upcoming projects via furnishing required details on price of equipment and LPPs (Last Purchase Prices)

External:

• Suppliers & Subcontractors: Manage relationships, conduct contract negotiations, and ensure quality and compliance in equipment delivery.

• Regulatory Bodies & Auditors: Engage with regulatory authorities as needed to ensure compliance with industry and legislative standards.

Market Analysts & Industry Networks: Stay updated on market trends, costs, and vendor options to support informed procurement decisions and skills

Preferred Qualifications:

•       Bachelors degree in Mech / Electrical Engineering , Supply Chain Management, Business Administration,  or a related field is a must

•       Professional certifications in Procurement, Supply Chain Management, or Contract Management are beneficial.

Preferred Experience:

•       10+ years of experience in procurement or supply chain management, with a focus on Steel & pipes procurement within shipbuilding, heavy fabrication /engineering, or a similar industry.

•       Proven experience in Imports, LC payment terms, supplier negotiation, contract management, and managing a team of procurement professionals.

Functional and Behavioral Competency:

•       Procurement & Supply Chain Expertise: Strong understanding of procurement principles, contract management, and supplier relationship management for equipment procurement.

•       Financial Acumen & Cost Control: Proficiency in budgeting, cost control, and financial analysis to achieve procurement efficiency and maintain budget alignment.

•       Leadership & Team Management: Effective leadership skills for guiding, mentoring, and developing a team of procurement professionals.

•       Compliance & Risk Management: Knowledge of regulatory standards and risk assessment practices to ensure compliant and risk-aware procurement.

•       Technical Proficiency: Proficiency in procurement software, ERP systems, and MS Office for reporting, tracking, and data analysis.

•       Analytical & Problem-Solving Skills: Ability to evaluate supplier performance, conduct risk assessments, and develop strategies for process improvement.