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Executive Assistant
Bright Brain Marketing Technologies
posted 1y ago
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Flexible timing
Key skills for the job
Job Description
- We are looking for an Executive Assistant to be a supportive force who empowers our CEO
- The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention to details
Roles & Responsibilities:
- Completes a broad variety of administrative tasks for the CEO and executive team including: managing several active calendars of appointments; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel related meetings and preparing minutes during meetings.
- Organize and prepare for meetings, including gathering documents and attending to logistics of meetings.
- Provides a bridge for smooth communication between the executive team and external contacts.
- Facilitates completion of internal projects through folllow ups, scheduling of reviews, identification of bottlenecks.
- Works closely and effectively with the CEO to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately.
- Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the CEO ability to effectively lead the company.
- Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows- through on all projects to successful completion, often with deadline pressures under CEO s observation.
- Answer and respond to phone calls, communicate messages and information to the executive.
- Coordinate travel arrangements.
- Maintain various records and documents for company executive(s).
- Prepare regular reports and presentations.
Requirements:
- 2 or more years of experience in an administrative role reporting directly to upper management.
- Excellent written and verbal communication skills.
- Strong interpersonal skills.
- Strong time-management skills and an ability to organize and coordinate multiple concurrent projects.
- Proficiency with office productivity tools and an aptitude for learning new software and systems.
- Flexible team player, willing to adapt to changes and unafraid of challenges.
- Ability to maintain confidentiality of information related to the company and its employees.
- Great at follow-up.
- Preferably from Digital Marketing/Advertising Agency.
- Immediate Joiner.
- Education- Graduate.
Employment Type: Full Time, Permanent
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based on 6 employees
Flexible timing
Monday to Friday
No travel
Day Shift
Bright Brain Marketing Technologies Benefits
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