Personal Assistant

We are looking for a proactive, detail-oriented Personal Assistant to provide high-level support to our CEO. The ideal candidate will be responsible for managing schedules, coordinating meetings, handling communications, and ensuring the smooth running of day-to-day operations.

Key Responsibilities:

• • Calendar Management: Manage and prioritize appointments, meetings, and conferences. Ensure efficient scheduling and prepare necessary materials for meetings.
• • Travel Coordination: Organize domestic and international travel, including accommodations, transportation, and itineraries.
• • Email and Communication Handling: Act as a gatekeeper, filtering and responding to emails, calls, and other communications on behalf of the executive.
• • Task Prioritization: Assist in prioritizing tasks and follow up on pending matters, ensuring deadlines are met.
• • Documentation & Presentations: Prepare reports, presentations, and other documents as required. Maintain files and documentation in an organized manner.
• • Event Planning: Assist in planning and coordinating events, meetings, and conferences, ensuring everything runs smoothly.
• • Liaison: Act as the point of contact between the executive and internal/external stakeholders, handling sensitive information with discretion.
• • Research & Information Gathering: Conduct research on various topics, providing summaries and recommendations as needed.
• • Personal Errands: Assist with personal errands and tasks, ensuring that personal and professional responsibilities are well-balanced.

Key Skills & Qualifications:

• • Strong Organizational Skills: Ability to multitask, prioritize, and manage time effectively.
• • Excellent Communication: Both written and verbal communication skills, with a high level of professionalism.
• • Problem-Solving: Quick thinker who can handle any unforeseen challenges.
• • Tech-Savvy: Proficient with tools like Microsoft Office, Google Workspace, and project management software
• • Confidentiality: Maintain discretion and confidentiality in all dealings.
• • Adaptability: Flexible with the ability to work in a fast-paced environment and adjust to the needs of the executive.
• • Previous Experience: Minimum of [2-5 years] of experience as a Personal Assistant or in a related administrative role.