Administration Executive

Role & responsibilities

• Greet clients and guests/visitors when they enter the office
• Provide information to visitor and guide them with the appropriate details
• Manage phone calls and emails, forward incoming calls to the designated person as required
• Provide basic and accurate information in-person and via phone/email communication
• Performs general accounting duties which may include recordkeeping, managing petty cash, book keeping.
• Prepares and processes bills, invoices for any purchases made by clients through our ATH App
• Keep track on the payments with the clients.
• Supervision of housekeeping & Kitchen staff, securities, maintenance in charge and keep a track on their attendance.
• Co-ordinate with the operation team and support them in all matters of administrative work.
• Providing general administrative support, such as paperwork, data entry, scanning, photocopying, printing and faxing
• Performs general administrative tasks such as verification of stationery, courier, housekeeping equipment, Food & Beverage, Dispatch, Pantry & Vendors other supplies.
• Plan staff/clients birthday celebration and make arrangements accordingly
• Maintain a clean and organized reception area.
• Assists in the coordination of office maintenance and repairs.

Deliverables

• Co-ordinate and Co-operate with all other departments
• Efficient response to requests raised
• Maintenance and tracking of all office records
• Keep a track on attendance
• Accurate Billing
• Ensure smooth running of operation

Qualification Any Graduate preferred

Experience 2 - 4 years of proven admin or assistant experience (Preferred Only Male candidate)

Competencies

• Ability to organize and coordinate multiple tasks at a time.
• Ability to prioritize daily workload
• Strong verbal and written communication skills.
• Trustworthy
• Excellent listening skills.
• Good numerical abilities.
• Critical thinker and problem-solving skills
• Exceptional ability to manage time effectively.
• Proficiency in MS Office