Events Operations Executive/Manager

Company Overview:

ASAPP Info Global Group is a leader in business information and news in the construction, engineering, and infrastructure sectors. We provide influential decision-makers with critical insights, data, and analysis. Our commitment lies in empowering professionals and organizations with reliable and comprehensive business information, analysis, and technology solutions to navigate and succeed in India's dynamic construction, engineering, and infrastructure industries.

Job Summary:

We are seeking a detail-oriented and proactive Events Operations Executive/Manager to oversee the operational aspects of our events. The ideal candidate will have a strong background in event management, including venue selection, vendor coordination, budget preparation, and on-site execution. The role demands excellent organizational skills, a keen eye for detail, and the ability to work collaboratively with cross-functional teams to deliver high-quality events aligned with ASAPP's standards.

Key Responsibilities:

Event Planning & Execution:

• Manage end-to-end event operations, from planning to execution.
• Select and finalize venues based on event requirements and audience.
• Coordinate logistics, including setup, audio-visuals, seating arrangements, and registrations.

Vendor Management:

• Identify and liaise with vendors for catering, décor, audio-visuals, transportation, and other event needs.
• Negotiate contracts and ensure timely delivery of services within the budget.

Budget Preparation & Management:

• Develop and manage event budgets to ensure cost efficiency without compromising quality.
• Monitor expenses and ensure accurate reconciliation post-events.

Stakeholder Coordination:

• Work closely with internal teams, including marketing, content, and sales, to align event objectives.
• Serve as the primary point of contact for clients, sponsors, and partners during events.

On-Site Management:

• Supervise on-site operations to ensure smooth execution.
• Handle last-minute changes, troubleshoot issues, and maintain event schedules.

Post-Event Analysis:

• Conduct debriefing sessions with the team to assess event success.
• Prepare reports with key insights and recommendations for future events.

Qualifications & Skills:

• Bachelors degree in Event Management, Business Administration, or a related field.
• Minimum 3+ years of experience in event operations, preferably in B2B events.
• Proven expertise in venue selection, vendor management, and budget handling.
• Strong organizational and project management skills.
• Excellent communication and negotiation abilities.
• Ability to thrive in a fast-paced environment and manage multiple events simultaneously.
• Proficiency in Microsoft Office and event management tools.

Designation & Remuneration: Designation and remuneration will be assigned based on the current designation, experience, and remuneration of the candidate.

Job Location: Sewri (West), Mumbai - 400015. (5 minutes walking distance from Sewri Station & Sewri Bus Depot.)

Office Timings: 9:30 AM to 6:30 PM (Saturday-Sunday Holiday; However, at least one Saturday in a month will be working.)

Application Process: Please send your updated resume to hr1@asappinfoglobal.com with your current salary, expected salary, and notice period details. A telephonic interview and in-person interview will be scheduled thereafter.