Finance and Admin Manager

JOB DESCRIPTION/ RESPONSIBILITIES:

The Finance Manager (FM) will oversee the financial processes, audits, and statutory compliances for the organization, ensure effective grant management for State projects, and maintain accurate financial records.

This role will involve close collaboration with national and global teams to develop and manage budgets and ensure payroll aligns with local compliances.

The FM will also be responsible for internal and external reporting and other financial processes for the regions entities.

The FM will also have administrative functions for ensuring timely task delivery, adherence to local and global policies, and compliance with statutory requirements.

Reporting : CEO/Country Director and COO.

Key Job Responsibilities:

A. Regulatory Compliance and Financial Audits

(1) Ensure timely submission of required information to relevant authorities (e.g. Financial and Tax Departments,).

(2) Act as the primary point of contact for internal and external audits;

(3) Ensure compliance with organizational finance and administration policies/ manuals through periodic team training;

(4) Oversee statutory filings, including TDS, GST, corporate filings, income tax returns, and other required submissions;

(5) Under guidance and supervision of COO, Manage governance compliance, such as preparing board meeting agendas, minutes, and related records as applicable for sec 8 companies

(6) Prepare financial statements in compliance with local regulatory requirements;

(7) Coordinate with consultants to meet statutory compliance deadlines effectively.

B. Budget Development and Monitoring

(1) Collaborate on the preparation and periodic updates of regional budgets, ensuring accuracy and

alignment with organizational objectives;

(2) Monitor project expenses and address budget variances;

(3) Provide regular budget updates and analyses to internal teams;

(4) Ensure the timely development and updates of budgets, adhering to established timelines.

C. Grant Management and Reporting

(1) Collaborate with teams to develop project proposals and financial plans;

(2) Review grant contracts for compliance and communicate key details to stakeholders;

(3) Prepare financial reports for donors and ensure timely submission;

(4) Ensure donor reporting aligns with contractual and financial requirements;

(5) Track donor payments and manage follow-ups on delays;

(6) Support preparation for donor audits, providing necessary information to the relevant team.

D. Team Leadership and Development

(1) Lead and mentor the State finance and administration team to ensure timely delivery of tasks;

(2) Monitor team performance, provide regular feedback, and ensure alignment with organizational

objectives and compliance standards.

E. Administrative Support

(1) Assist with local procurement in accordance with organizational policies;

(2) Support the implementation of office insurance policies; Office security and Housekeeping arrangements.

( 3)Review all contractual payments and ensure contracts are renewed/ closed as per the clause.

(4) Oversee payroll preparation, ensuring compliance with statutory requirements such as PF, TDS, and accruals for leave and gratuity.

5. QUALIFICATIONS, EXPERIENCE AND COMPETENCIES:

(1) Applicants must have Masters degree in Finance;

(2) Candidates with a professional qualification in accounts such as CWA/ Intermediate CA shall be preferred.

Experience:

(1) Minimum 10 to 12 years of relevant experience, including five years of experience in a team leadership role;

(2) Experience of working in both the private and INGO /CSR sectors is highly desirable;

(3) Prior experience in an audit firm shall be an advantage.

Skills and Competencies:

(1) Fluency in English;

(2) Proficiency in local languages is desirable;

(3) Strong understanding of financial regulations and tax laws;

(4) Advanced Excel skills;

(5) Knowledge of ERP based Accounting software like Quick books, Tally etc and Microsoft Suite is highly desirable.