Admin Manager-Jalandhar

We are seeking an experienced Admin Manager to oversee the facilities and school liaisoning activities for multiple locations of Apeejay in Jalandhar.

The ideal candidate to have extensive experience in day to day operations, facilities management, and compliance, with a proven ability to liaise effectively with government and regulatory authorities.

Roles and Responsibilities:

Overall Supervision /Management:

• Oversee the day-to-day operations of all schools and colleges in the Jalandhar region.
• Ensure smooth functioning of campus facilities, including security, housekeeping, security, repair and maintenance.
• Develop and implement standard operating procedures (SOPs) for efficient functioning.
• Lead and mentor administrative teams across schools and colleges to ensure efficiency and alignment with organizational goals.
• Foster collaboration among campus staff for improved efficiency and productivity.
• Oversee the logistics and administrative support for institutional events, meetings, and conferences.
• Conduct regular audits to evaluate administrative and operational processes for efficiency and compliance.
• Design and implement training programs to upskill administrative staff and promote best practices.
• Work closely with senior leadership to align administrative processes with the strategic vision of Apeejay Education Society.
• Identify and implement innovative practices to enhance operational efficiency.
• Awareness Campaigns: Promote awareness of crisis management protocols and encourage a culture of preparedness within the organization.

Facility Management:

• Manage and maintain infrastructure and facilities, ensuring compliance with safety and quality standards.
• Oversee repairs, renovations, and preventive maintenance across institutions.
• Collaborate with vendors and contractors for facility-related services and supplies.

Liaison and Compliance:

• Act as the key point of contact with local authorities, government bodies, and regulatory agencies.
• Ensure compliance with all statutory and legal requirements related to education institutions.
• Manage licenses, permits, and other necessary documentation.

Budgeting and Resource Management:

• Plan and monitor budgets for administrative operations and infrastructure maintenance.
• Optimize resource utilization and identify cost-optimization opportunities without compromising quality.
• Establish tracking and categorizing expenses, ensuring transparency and accuracy in financial records. Regularly prepare and present expense reports to Management.

• Crisis Management:
• Develop and implement contingency plans for crisis management, ensuring preparedness for emergencies.
• Standard Operating Procedures (SOPs): Create, maintain, and regularly update SOPs for crisis response for various categories of incidents.
• Resource Allocation: Identify and secure necessary resources, including emergency supplies, communication tools, and backup systems.
• Escalation Protocols: Establish and maintain clear escalation protocols to ensure timely communication and decision-making during emergencies.

Interested candidates can apply at rhythm.chadhaa@teams.apeejay.edu with their updated resume.