Administration Manager

Job Description:

We are seeking for a skilled and proactive Administrative Manager to oversee the daily administrative operations of our facilities, ensuring smooth and efficient functioning while maintaining compliance with company policies and relevant regulations. This role is responsible for managing a variety of tasks to enhance both operational performance and employee satisfaction. The ideal candidate will have experience in facility management, employee engagement, contract negotiations, and budgeting.

Key Responsibilities:

Administrative Operations: Oversee daily administrative functions, ensuring adherence to company policies and guidelines.

Facilities Management: Manage all aspects of facilities, including regular maintenance, safety protocols, and regulatory compliance to ensure smooth and safe operations.

Employee Engagement: Develop and implement employee engagement initiatives that promote a positive, collaborative work culture and improve employee satisfaction.

Training and Development: Plan, organize, and execute training programs focused on skill enhancement and career development to foster continuous improvement within the team.

Contract Manpower Management: Oversee the deployment of contract manpower, ensuring compliance with labor laws, regulations, and contractual obligations.

Vendor Management: Negotiate contracts with vendors, ensuring the procurement of quality services and materials at competitive prices.

Security Policy Development: Develop and enforce security policies to safeguard facilities and ensure the safety of all employees and assets.

Budgeting and Financial Planning: Manage budgeting processes, track expenses, and align financial plans with overall organizational goals to maintain operational efficiency.

Project Leadership: Initiate and lead projects aimed at improving operational efficiency, reducing costs, and increasing employee satisfaction.

Required Skills and Qualifications:

- Proven experience in administrative management, operations management, facilities management, or a related field.

- Strong knowledge of regulatory compliance, safety standards, and labor laws.

- Excellent communication, negotiation, and interpersonal skills.

- Experience in budgeting, financial planning, and cost management.

- Strong leadership skills with the ability to manage teams and drive change.

- Ability to plan, organize, and implement training programs effectively.

- Analytical thinking and problem-solving skills to optimize operations and improve processes.

- Ability to work in a fast-paced environment and handle multiple tasks simultaneously.