Executive Assistant

Job description

Calendar & Schedule Management:

• Organize and maintain executive calendars; schedule appointments, meetings, and events.
• Anticipate and prepare for upcoming commitments, ensuring optimal time management.
• Travel Arrangements:
  
• Coordinate all aspects of travel, including booking flights, accommodations, and transportation.
• Prepare travel itineraries and ensure all necessary arrangements and documentation are in order.

Meeting Coordination:

• Schedule, organize, and prepare for meetings, including agenda preparation, note-taking, and follow-up on action items.
• Facilitate conference calls, webinars, and in-person meetings.

Project Assistance:

• Provide support on special projects, including research, compiling data, and creating reports.
• Collaborate with cross-functional teams on project initiatives as needed.

Document & File Management:

• Organize, maintain, and retrieve digital and physical files, ensuring efficient record-keeping.
• Handle confidential information with discretion and maintain organized filing systems.