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313 Knowledge Park Jobs

Adminstration Officer

5-10 years

Mumbai

1 vacancy

Adminstration Officer

Knowledge Park

posted 2mon ago

Job Description

Purpose

This incumbent acts as the primary contact point for a NCDOE s employees to provide support in administrative, Facility Upkeep, Housekeeping, Travel, Event Management, Security, Office Supply etc. The ultimate goal is to ensure the daily administrative procedures of a company run smoothly and efficiently. Responsibilities include Welcoming External Stakeholders, overseeing the Housekeeping teams, Building Maintenance Vendors, Office Stationary, Flight Booking, Stay Arrangements, Local Transport, Security ops etc.

Duties Responsibilities

  • Oversee day-to-day office operations, including the management of office supplies, equipment, and facilities.
  • Serve as the Single Point of Contact (SPOC) for arranging comprehensive travel itineraries, including Flight/Train/Bus/Cab bookings. Facilitate seamless coordination between staff and external vendors throughout the travel booking process.
  • Support the Admin In charge/HOD in securing hotel accommodations and local transportation for staff members.
  • Coordinate meetings, conferences, off-site events, handling venue bookings, catering arrangements, and preparing necessary materials.
  • Manage the Uber Corporate portal, handling user registrations and processing travel claims.
  • Ensure well-maintained meeting rooms, conference facilities, and lecture halls, allocating them as per requirements.
  • Collaborate with HOD, HR, and CEO office to optimize space utilization within the facility. Plan and allocate office layouts, storage areas, meeting rooms, and common spaces.
  • Coordinate moves, expansions, or reconfigurations, minimizing disruption to daily operations.
  • Prepare and manage the facility budget, overseeing operational expenses, maintenance costs, and capital expenditures.
  • Verify and process Pan India invoices, petty cash statements, local conveyance, and travel expenses.
  • Prepare purchase requisitions and coordinate with the central Admin team for procurement and timely delivery.
  • Assist HOD in developing and executing preventive maintenance programs for optimal facility infrastructure, equipment, and system operation.
  • Coordinate with maintenance staff or external contractors for repairs, renovations, or upgrades.
  • Manage facility service Annual Maintenance Contracts (AMCs) and Rate Contracts for Maintenance, Security, Housekeeping, Waste Management, and Energy Management.
  • Generate regular reports on facility performance, maintenance activities, budget utilization, and other key metrics.

Requirements- Skills Competencies

  • Strong knowledge of building systems, maintenance practices, housekeeping and regulatory compliance.
  • Sound knowledge of office procedures
  • Ability to multitask and prioritize daily workload
  • High level verbal and written communications skills
  • Discretion and confidentiality
  • Strong negotiation skills.
  • Familiarity with sustainability practices and energy management is desirable.
  • Ability to handle multiple tasks and work under pressure
  • Excellent organizational and problem-solving skills.

Requirements- Education work experience

  • Bachelors degree in Facility Management, Business Administration or a related field.
  • 5 to 10 years of proven experience in facility management, travel coordination office administration including managing multiple facilities.

Employment Type: Full Time, Permanent

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Knowledge Park Benefits

Free Transport
Child care
Gymnasium
Cafeteria
Work From Home
Free Food +6 more
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