Executive Assistant To MD's Office in Newtown Kolkata

Role & responsibilities

• Coordinate work with other staff as needed; play a key role in the coordination of staff efforts both within and outside the department.
• Provide coordination, monitoring, and communication of projects and programs managed by other Departments.
• Assist in MD activities and processes including project planning, intake, prioritization, initiation, execution, and training; as well as in fostering collaboration of end-users and key stakeholders.
• Serve as a primary point of contact between the Office of the MD and other governance groups, including helping to coordinate the work of the different groups and providing administrative support for governance meetings.
• Assist the MD in the development of presentations and white papers for internal and external audiences.
• Keep the MD advised of time-sensitive and priority issues, ensuring appropriate follow-up.
• Routinely perform a wide variety of support duties.
• Handle printing, faxing, mail/overnight packages, copying, filing, and email/messages.
• Sort and triage mail; maintain e-mail and other address directories.
• Compose and prepare letters relating to routine correspondence for the MDs signature.
• Schedule departmental meetings; assist in the preparation and distribution of meeting agendas and materials.
• Transcribe source material, prepare documents, reports, tables and charts; distribute as appropriate.
• Prepare, reconcile, and submit expense reports.
• Maintain paper and electronic filing systems.
• Maintain confidential and sensitive information.
• Attend meetings and take notes of discussion; prepare the initial draft of minutes and summaries.
• Complete a variety of special projects including creating PowerPoint presentations, financial spreadsheets, special reports, and agenda material.
• Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed.
• Work directly with the MD to support all aspects of his daily work routine.
• Maintain the MDs calendar, including scheduling meetings, appointments, speaking engagements, and travel (may include domestic and international) arrangements. Exercise discretion in committing time and evaluating needs.
• Receiving and screening the MDs phone calls and visitors, answering a variety of questions with tact and diplomacy, taking messages, and directing calls appropriately for resolution.
• Travel along with MD for various meetings and events PAN India.

Preferred candidate profile

• Strong interpersonal skills.
• Male candidates only apply. Experience as EA should be 7-9 years minimum.
• Open to travel.
• A polite, friendly and diplomat.
• Excellent communication skills, both written and verbal.
• Good negotiation skills.
• The ability to generate ideas.
• The ability to priorities and manage several different tasks at once.
• Excellent planning abilities.
• Critical thinking & problem solving
• Compliance knowledge
• Good in Excel & letter drafting.

Perks and benefits

Best in the industry