Personal Assistant

Purpose of the Role:

To ensure the smooth functioning of the office by providing comprehensive administrative and operational support. The role is critical in enhancing productivity, managing time effectively, and serving as a bridge between the reporting authority and various internal and external stakeholders.

Key Responsibilities:

1. Administrative Support

• Manage calendars, schedule appointments, and organize meetings.
• Handle correspondence, including emails, letters, and phone calls.
• Prepare and maintain accurate documentation, reports, and presentations.

2. Coordination

• Act as the liaison between stakeholders and departments.
• Coordinate with teams for meetings, tasks, and follow-ups.
• Plan and arrange travel itineraries, accommodations, and logistics.

3. Meeting Management

• Organize and prepare agendas for meetings, conferences, and events.
• Record and circulate minutes of meetings, ensuring timely follow-up on action items.

4. Confidentiality

• Handle sensitive information with utmost discretion and maintain confidentiality.

5. Office Management

• Oversee office operations and ensure resources are readily available.
• Manage and track expenses, budgets, and reimbursements related to the role.

6. Task Management

• Assist in managing projects and deadlines.
• Prioritize and handle multiple tasks effectively in a fast-paced environment.

Qualifications and Skills:

Education

• Bachelors degree in Business Administration or a related field.

Experience

• 3+ years of experience as a Personal Assistant or in a similar support role.

Skills

• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Attention to detail and the ability to handle pressure.