Personal Assistant

Role Overview:
In the capacity of a Personal Assistant, you will offer extensive administrative assistance to our executives, serving as a crucial liaison between them and diverse stakeholders. Your responsibilities will include scheduling coordination, correspondence management, travel arrangement coordination, and the efficient handling of all administrative duties.

Responsibilities:
1. Calendar Management: Maintain and manage multiple calendars for executives, schedule appointments, meetings, and conference calls, ensuring optimal use of their time and efficient coordination with other team members and external collaborators.

2. Correspondence and Communications: Handle all incoming and outgoing correspondence, including phone calls, emails, and written communications. Draft and proofread emails, letters, reports, and other documents to ensure accuracy and professionalism.

3. Travel Arrangements: Take charge of organizing travel arrangements, including flights, accommodations, visas, and transportation. Ensure executives have all necessary documents and information for their trips, allowing them to focus on their core responsibilities.

4. Meeting Support: Prepare meeting agendas, coordinate meeting logistics (e.g., venue arrangements, audio/video conference setup), and record and distribute meeting minutes as required. Compile and prepare relevant reports, presentations, and other materials for meetings and presentations.

5. Database and Document Management: Maintain and update various databases, ensuring accurate and up-to-date information. Assist in organizing and managing electronic and paper-based documents, ensuring confidentiality and easy retrieval when needed.

6. Event Planning: Support the planning, logistics, and coordination of company events, conferences, and workshops. Collaborate with internal and external stakeholders to ensure smooth execution and provide onsite support as required.

7. Expense Management: Assist with expense tracking, reconciliation, and reimbursement processes. Ensure all expenses are appropriately recorded and submitted in a timely manner, adhering to company policies and procedures.

Requirements:
- Proven experience working as a Personal Assistant or in a similar administrative role, preferably with executive support experience.
- Excellent organizational and time management skills, with the ability to multitask and prioritize effectively.
- Strong written and verbal communication skills, including exceptional attention to detail.
- Proficiency in MS Office Suite and other relevant software applications.
- Ability to maintain a high level of confidentiality and discretion in handling sensitive information.
- Demonstrated problem-solving skills and the ability to take initiative and work independently.
- Flexibility and adaptability to handle rapidly changing priorities in a fast-paced environment.
- A proactive and professional attitude, with a service-oriented mindset.