Contract Management (Expeditor) - Lead

Purpose/Objective

To lead expediting & contract Management activities for projects & ensure timely delivery of all the Project material as per SLAs with internal & external stakeholders in line with project schedule

Key Responsibilities of Role

- Leading team of expeditors to expedite with internal stakeholders & partners for the timely delivery of products of required quality at required site location. - Contact suppliers to obtain timely submission of engineering data and to follow-up on material acquisition, production progress and shipment. - Evaluate manufacturing schedules and progress reports from suppliers to determine if it is in line with the agreed schedule submitted by them at the time of order award. - Compiles data needed to prepare the critical items reports or other supplementary reports as required. Coordinates the accumulation of data from project team and issues reports to the stakeholders. - Expedites with engineering department for the timely review, approval and return of engineering data submitted by suppliers - Maintains a working file of expediting related documents and memoranda of conversations to record expediting activities. Maintains a system to initiate follow-up actions at appropriate times. - Updates Supplier Performance Database (SPD) in a timely manner. - Obtains copies of supplier orders for material, performs sub-supplier expediting, where necessary. - Participates in pre and post-award meetings to review and discuss schedules and potential problem areas that may impact required shipment dates. - Coordinates shipping arrangements or tracking requests with the project representative. - Reviews material receiving reports against shipping documents to verify that material has been received at job site. Assists in tracing missing material. - Coordinates customs clearance (on international jobs) of critical material and equipment with traffic and logistic representatives. - Coordinates with accounts to reconcile and close the partner due account - Provide monthly updates in Reviews about their breakthrough, KPIs and initiatives taken by team - Provide the payment priority to finance based on holistic view of all project requirements - Recommend the application or waiver of LD to the Vendor - Coordinate with all stake holders for timely closure of contracts

Technical Competencies

Excellent in Planning and Project management skills ,Supplier/ Vendor Identification ,Interpersonal Skills,Commercial Accumen,SAP Knowledge

Qualifications and Experience

Total Experience: 16-20 Years Essential Qualification: BE / B. Tech (Mechanical / Electrical / Instrumentation)