Contract Management (Expeditor) - Lead

Total Experience: 16-20 Years

Essential Qualification: BE / B. Tech (Mechanical / Electrical / Instrumentation)

• Leading team of expeditors to expedite with internal stakeholders & partners for the timely delivery of products of required quality at required site location.
• Contact suppliers to obtain timely submission of engineering data and to follow-up on material acquisition, production progress and shipment.
• Evaluate manufacturing schedules and progress reports from suppliers to determine if it is in line with the agreed schedule submitted by them at the time of order award.
• Compiles data needed to prepare the critical items reports or other supplementary reports as required. Coordinates the accumulation of data from project team and issues reports to the stakeholders.
• Expedites with engineering department for the timely review, approval and return of engineering data submitted by suppliers
• Maintains a working file of expediting related documents and memoranda of conversations to record expediting activities. Maintains a system to initiate follow-up actions at appropriate times.
• Updates Supplier Performance Database (SPD) in a timely manner.
• Obtains copies of supplier orders for material, performs sub-supplier expediting, where necessary.
• Participates in pre and post-award meetings to review and discuss schedules and potential problem areas that may impact required shipment dates.
• Coordinates shipping arrangements or tracking requests with the project representative.
• Reviews material receiving reports against shipping documents to verify that material has been received at job site. Assists in tracing missing material.
• Coordinates customs clearance (on international jobs) of critical material and equipment with traffic and logistic representatives.
• Coordinates with accounts to reconcile and close the partner due account
• Provide monthly updates in Reviews about their breakthrough, KPIs and initiatives taken by team
• Provide the payment priority to finance based on holistic view of all project requirements
• Recommend the application or waiver of LD to the Vendor
• Coordinate with all stake holders for timely closure of contracts