Buyer-Techno Commercial

Job Details : Buyer
Job Title Buyer Department Techno-Commercial
Reporting to BU -TC Head Location Ahmedabad (HO)
Job Objective
Lead procurement and sourcing strategies of the assigned spend category/ categories, including negotiation, contracting and
ongoing supplier management, negotiating best price points, thereby meeting specifications of quality, and timelines within
the stipulated budgetary requirements.
Position in the organization Structure
Procurement HO
Buyer/ SME
Roles and Responsibilities
Techno-commercial Strategy and Initiatives
Strategy, Planning, SOP and
guidelines

► Understand the Techno-Commercial strategy and plan for CPO/ BU/ Site
► Contribute to the design of Techno-Commercial organization structure at CPO/ BU/ Site
level
► Take necessary actions in own area of work to implement strategic initiatives (Group-
wide/ CPO specific BU specific/ Site specific) as per plan

Purchase Requisition (PR) Review
► Review approved PR from user department; Check for correctness & completeness and
seek additional information from user if required
► Decide the type and method of procurement (depending on type of material/ services to
be procured, nature of PR (normal vs. emergency PR), stocks available, availability of
rate contract, value, delivery timeline etc.)
Category Analysis
Core Procurement
► Partner with Team Leader to prepare long term demand projections (three years) for key
categories at CPO/ BU/ Site level based on business plan, and define category-wise
sourcing strategy
► Create procurement plan for all categories basis the long-term procurement strategy
► Select the best channel and method for sourcing respective categories, prepare ARCs
where required, and create implementation plan for the same
Strategic Sourcing for CapEx, OpEx, Bulk Material & Services

► Select bidding process (ICB, limited tender, open tender, conventional, any specific
strategy etc.), prepare vendor selection approach and vendor evaluation criteria
depending on the nature of the category
► Oversee preparation of the request for information (RFI) document for bidder evaluation
using the RFI template
► Identify potential bidders who meet the requirements (using Company vendor database,
Supply market analysis, advertisement or recommendations from other teams)
► Evaluate vendors and shortlist them for sending Request for Proposal (RFP)
► Review and finalize the Request for Proposal (RFP) document to be sent to the shortlisted
bidders [covering commercial, Occupational Health and Environmental Services (OHES)]
► Organize and plan a pre-bid meeting based on the queries and communication
requirements from vendors
► Prepare commercial estimate by identifying elements for direct & indirect costs,
overhead, profit margins and contingency, if any, using standardized estimation templates
► Evaluate technical and commercial proposals from bidders:
o Technical bid evaluation: Arrange clarification meetings with bidders
o Commercial evaluation: Evaluate Prices, taxes, along with all terms and
conditions and examine deviations
► Conduct fact-based negotiations with shortlisted bidders and conduct e-auction, if
needed for price discovery
► Review Note for Approval (NFA) for selected bidder (vendor) and obtain required
approvals as per DoA

Contract Preparation and Order Placement
► Oversee the preparation of contract document as per stated protocols & standard
templates
► Ensure the set-up of approved contract record within the ERP system and is share with
the vendor as well as with all relevant stakeholders
► Lead the process of obtaining Advance Bank Guarantees/ Contract Performance Bank
Guarantee (ABG/CPBG)/ Customs related documents from vendor as per requirements
Procurement through Rate Contracts:
► Oversee the preparation, review and issue of rate contracts based on approved NFA
► Ensure that the master outline agreement (OA) gets prepared in the ERP system based on
rate contract
► Oversee the preparation of Purchase Order (PO) / Service Order (SO) for procurement
under valid rate contract
Post Order Management
Associated Procurement
Activities

► Oversee the preparation of BBU and get it uploaded in SAP, if applicable
► Facilitate the resolution and re-allocation of queries raised by vendors or from other
internal stakeholders, during the course of expediting the delivery
► Supervise the preparation of change order or making amendments in the order including
quantity/ Rate variation, Extra items, Time Extensions etc. as required
► Ensure closure of contracts and take necessary actions
► Drive management of inbound logistics services for other Ex-Works Domestic Supplies
► Contribute to making contingency plans for exigency business requirements
Commercial Due Diligence for M&A or any new business opportunity

► Interact with target entities for mergers & acquisitions due diligence regarding take-over
of third party assets
► Identify requirements and support the process of obtaining clearances and
documentation for taking over assets from target entities
► Provide commercial inputs for any new business opportunities or business case. It
includes providing contracting structure having an optimal tax impact, project/ package
estimates (project, budgets, etc.)
Quality Assurance
► Evaluate and report on quality of materials procured vis-à-vis defined standards; Take
corrective action as deemed necessary
Only applicable for specific Category Leads of Thermal business:
Fly Ash Management: Business Development, Contracting and Contract Management for Fly
Ash
► Carry out business development, contracting, and contract management for sales and
despatch of fly ash (generated in coal based thermal power plants)
Supplier/ Vendor Identification and Onboarding
► Oversee the identification of vendor evaluation criteria for the category in consultation
with quality, engineering and project management & control departments
► Ensure that all forms submitted by vendors are complete, approved vendor list is updated
and required data and documents are populated into PiLog system
Supplier/ Vendor Performance Management
Supplier Management

► Prepare vendor segmentation matrix based on annual spend with the vendor and risk
associated with the vendor
► Prepare vendor performance evaluation criteria and frequency for each vendor segment
► Assign required level of performance evaluation for each vendor and frequency of vendor
performance review based on vendor segmentation
► Review vendor scorecard, assess the performance of vendor on various parameters and
check if the performance is meeting desired level
► In case of satisfactory performance, communicate performance feedback to vendors
highlighting improvement opportunities on individual parameters
► In case of unacceptable performance, communicate performance to vendor & plan
discussion to identify actions required for performance improvement

Supplier/ Vendor Engagement
► Establish strategic partnerships with suppliers which will benefit Adani from a long-term
perspective and effectively leverage them for value additions to business

Data Analytics
Data Management

► Collate and analyse data related to various procurement activities (e.g. commodity
analysis, supplier debugging, etc.) for respective categories
► Seek opportunities to improve efficiency and value
► Take action based on data analytics performed and identify interventions to be
implemented for respective categories

Governance and Audit Management
Governance

► Monitor and ensure adherence to defined governance protocols at team level; Report on
KPIs to measure success of Techno-commercial governance in team
► Provide guidance in preparing responses to Category-specific audit queries
► Analyse audit findings for respective categories and ensure that corrective measures are
taken to address identified gaps at team level

Risk Management
► Identify all procurement risks for different categories (using master list of procurement
risk, supply market analysis, long term procurement plan, annual procurement plan and
project risk register)
► Evaluate & prioritize the identified risks on their likelihood, impact and controllability
► Prepare risk mitigation plan and update the category risk register
► Set goals, review performance and provide feedback to team members to ensure a
motivated and committed team
► Identify development needs of team members and develop Individual Development Plans People Management (IDP)
► Develop team members on current and future functional focus areas aligned to the
capability matrix and IDP guidelines
► Foster an environment of learning, excellence and innovation within the team
Key Interactions
Internal External
► Work closely with CPO/ BU TC Head/ Site TC Head,
Category Buyers, Head Projects, Site HODs, Head
Engineering to complete the ordering within the

► Interact with existing partners and vendor to reinforce
working relationship, strengthen collaboration, track
project deliveries and mitigate risks if anyestimated cost, approved budget and time schedule
► Interact with a variety of potential suppliers/ vendors/
► Interaction with Engineering, PMCG, MAAS and other
departments for dealing with day to day commercial
issues and contract closures partners and build strategic relationship with them with
the objective of leveraging them for business
advancement in the future

► Partner with the Finance & Accounts team for driving
payments and signoffs

► Partner with external agencies to ensure control and
compliance; Mitigate risks if any

Key Result Areas (KRAs) & Key Performance Indicators (KPIs)
KRA KPI
Strategic Roles and Responsibilities

► [%] of strategic initiatives implemented vs. plan for category
► %] Procurement Cost Reduction attributable to strategic initiatives in the
Category Core Procurement For assigned category/ categories:
► % cost savings achieved through
o Bulk purchases and strategic sourcing
o Rate negotiations with vendors
► % deviation from Category budget
► Percentage cost savings achieved through effective negotiations
► Percentage cost savings achieved through effective procurement planning
(bulk purchases etc.)
► Percentage cost savings achieved through identification of vendors/service
providers providing services at lower costs

Associated Procurement Activities

► Timely Preparation and submission of MIS reports
► Maintain strategic purchase related documentation
► Adherence to financial and legal control parameters during sourcing and
contracts

Governance

► [Number] of audit observations for relevant work areas
► [%] Action plans implemented basis audit observations

Supplier Management For assigned category/ categories:
► [Number] Implemented processes to continuously evaluate Supplier
Performance
► Strategic tie-ups and preferred partner status with vendors
► Internal customer satisfaction index

People Management

► [Score] Employee engagement score
► [%] Attrition of high performing employees
► [%] Critical jobs with successors identified
► [Hours] Training hours completed per FTE

Job Profile

Educational Qualification:
► Bachelor's degree in supply chain management/ economics/ finance/ operations/ engineering, or a related area
Experiences:
► Minimum 5-10 years of relevant experience with category management supporting initiatives within designated areas
► Exposure to strategic sourcing processes, negotiating terms and conditions of high impact supply or service contracts, and
managing vendor or supplier relationships
► Experience in working with eProcurement systems and tools (SAP and other financial reporting tools, contract management
tool, reverse auctions, etc.)
► Knowledge of the overall purchasing process, strategic sourcing, and procurement related systems and supplier relationship
management
► Hands-on experience in executing contracts and entering into commercial transactions for Capital Goods of medium / large
size Thermal / Infrastructure projects, Estimation and Cost Engineering
► Commercial understanding of the business drivers and their commercial implications
► Preferable to have worked in similar organizations
Basis the type of Category/ Categories, knowledge and experience of Electrical/ Mechanical/ Civil procurement may be required

Fact-based Negotiation
(Negotiation Planning, Negotiation discussion)

Contract Formulation & Compliance
(Contract Formulation and Contract Compliance)

Systems & Data analytics
(Master Data Management (MDM), Systems & Software awareness, Data analysis and action planning)

Governance & Compliance
(Governance, Functional Excellence & Capability Building)