Executive Assistant

Job Description: Executive Assistant

Position: Executive Assistant
Location: Remote
Experience Required: 5+ years

About the Role:

We are seeking a highly organized and proactive Executive Assistant to support our leadership team. This position is to enhance efficiency by managing administrative tasks, tracking assignments, and ensuring timely execution of action items.

Key Responsibilities:

• Task Management & Follow-ups:
• Assign tasks and responsibilities to employees based on executive directives.
• Send reminders and follow up on pending tasks to ensure timely completion.
• Maintain a tracker (Google Sheets/Excel) for task progress and deadlines.
• Tracking ongoing company initiatives, setting deadlines, and coordinating efforts across teams.
• Meeting Coordination & Note-taking:
• Attend executive team meetings and document key discussions, decisions, and action items.
• Summarize meeting notes and distribute them to relevant stakeholders.
• Ensure follow-ups on assigned action points.
• Administrative Support:
• Assist in scheduling meetings and managing executive calendars.
• Act as a liaison between executives and other team members.
• Handle email correspondence and maintain organized records.
• Process Improvement & Reporting:
• Identify areas of improvement in workflow management and suggest best practices.
• Track project milestones and generate reports for leadership review.
• Developing and maintaining SOPs and structured workflows for operational processes
• Gathering and analyzing industry trends, competitor activities, and market insights to support strategic decision-making

Qualifications & Skills:

• 5+ years of experience as an Executive Assistant or in a similar administrative role.
• Strong organizational skills with the ability to manage multiple tasks efficiently.
• Experience working with leadership teams and coordinating across departments.
• Excellent written and verbal communication skills.
• Proficiency in Google Suite (Docs, Sheets) and task management tools.
• Ability to take initiative and work independently with minimal supervision.
• Experience in tracking action items and maintaining structured reports.
• Basic level of understanding of Excel and or Google Sheets.

Preferred Qualifications:

• Experience working with executives or senior leadership teams.
• Prior exposure to corporate environments or working with multiple stakeholders.
• Background in project management or operations coordination is a plus.

Its a night shift job.
Timings: 7:30 PM to 4:30 AM IST

Timings are flexible
Work from home opportunity