Office Administration Executive

Shift Timing : 02:00 PM To 11:00 PM

Job Summary:

We are seeking a highly organized and proactive Office Administrator to manage and oversee daily office operations efficiently. The ideal candidate will be responsible for vendor management, office upkeep, housekeeping, driver coordination, cafeteria management, and travel arrangements. This role requires excellent multitasking abilities, strong communication skills, and the ability to handle multiple stakeholders effectively.

Key Responsibilities:

1. Office Operations Management

• Oversee the smooth functioning of office activities and ensure a well-maintained work environment.
• Manage office equipment, supplies, and infrastructure, ensuring timely procurement and maintenance.
• Implement and enforce office policies and procedures.

2. Vendor & Facility Management

• Identify, negotiate, and manage contracts with vendors for office supplies, services, and maintenance.
• Monitor vendor performance to ensure quality service delivery and adherence to contracts.
• Ensure timely payments and renewals of vendor agreements.

3. Housekeeping & Office Maintenance

• Supervise housekeeping staff to maintain a clean, hygienic, and organized workspace.
• Conduct regular inspections to ensure office premises are well-maintained.
• Address and resolve maintenance issues efficiently.

4. Driver & Transportation Management

• Oversee the scheduling and coordination of company drivers.
• Ensure proper maintenance of company vehicles and adherence to compliance regulations.
• Monitor travel logs and fuel expenses.

5. Cafeteria & Pantry Management

• Oversee cafeteria operations and ensure the availability of quality food and beverages.
• Manage vendor contracts for food services and maintain hygiene standards.
• Monitor cafeteria expenses and budget.

6. Travel & Logistics Management

• Coordinate domestic and international travel arrangements for employees and executives.
• Manage hotel bookings, flight reservations, and transportation requirements.
• Ensure cost-effective and seamless travel experiences while adhering to company travel policies.

7. Administrative Support

• Maintain records related to office expenses, vendor agreements, and operational reports.
• Assist HR in office-related employee onboarding and offboarding procedures.
• Handle internal and external communication for office-related queries.

Qualifications & Skills:

• Bachelors degree in Business Administration, Management, or a related field.
• 3-5 years of experience in office administration, facility management, or a similar role.
• Strong experience in vendor management, housekeeping, cafeteria, and travel coordination.
• Excellent communication, negotiation, and organizational skills.
• Proficiency in MS Office (Excel, Word, PowerPoint) and administrative software.
• Ability to handle multiple tasks and prioritize work effectively.