Sakata Inx Executive Assistant Interview Questions, Process, and Tips

Q1. Store and dispatch related ?
Ans. FIFO, lifo, stock stacking, various analysis system, dispatch related invoice etc
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Q2. Personal details of family background
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Q3. My job related questions Prepare migo, domestic and export invoicing etc
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Q4. Tpm related questions 7 pelar in tpm system
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Q5. 5s related questions Shorting, set in order, shine, sustain, standardized
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Q6. Scrap related invoicing
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Q7. Prepare dispatch planning
Ans. 
Dispatch planning involves organizing and coordinating the delivery of goods or services to customers efficiently.
• Identify the items to be dispatched

• Determine the delivery schedule and routes

• Assign appropriate vehicles and drivers

• Monitor the progress of deliveries

• Handle any delays or issues that may arise
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Q8. Coordinates with pant department
Ans. 
Coordinates with pant department to ensure seamless communication and collaboration.
• Regularly communicate with pant department to understand their needs and priorities

• Collaborate with pant department on projects and initiatives

• Ensure timely and accurate information exchange with pant department

• Facilitate meetings and discussions between different departments, including pant department
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Q9. Tracking of perpetual inventory daily
Ans. 
Tracking perpetual inventory daily involves updating inventory levels regularly to ensure accurate stock counts.
• Utilize inventory management software to track stock levels

• Perform daily physical inventory counts to reconcile with system records

• Investigate and resolve any discrepancies in inventory counts

• Implement barcode scanning or RFID technology for efficient tracking

• Update inventory records in real-time to reflect c
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Q10. Packing as per customer and make ready for dispatch
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Q11. Physical checking the loading material inside of vehicle
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Q12. Documentation after the dispatches
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Documentation after dispatches involves recording details of the shipment for tracking and reference purposes.
• Ensure all necessary information is accurately documented

• Include details such as date of dispatch, recipient's information, contents of the shipment, and tracking number

• Organize the documentation in a systematic manner for easy retrieval

• Store the documentation securely to maintain confidentiality

• Review and upda...read more
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Q13. Follow up with transporter, customer
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Q14. Control of dispatch material like short and excess
Ans. 
Control dispatch material by monitoring inventory levels, conducting regular audits, and implementing strict procedures for handling short and excess items.
• Regularly monitor inventory levels to identify shortages or excess materials

• Conduct regular audits to ensure accuracy of inventory records

• Implement strict procedures for handling short and excess items, such as returning to supplier or reallocating to other departme...read more
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Q15. 5s activities implement in dispatch
Ans. 
Implementing 5s activities in dispatch involves organizing and standardizing the workspace for efficiency.
• Sort: Arrange items in dispatch area based on frequency of use

• Set in order: Designate specific locations for each item to ensure easy access

• Shine: Regularly clean and maintain the dispatch area to prevent clutter

• Standardize: Establish protocols and procedures for dispatch operations

• Sustain: Continuously monitor and
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