HCLTech Accounts Payable Analyst Interview Questions, Process, and Tips

What Is Account Payble , How to do Invoice Matching , 2way , 3 way match , what if vendor is having debit balance , what is accural

Q1. What will be your responsibility as account payble
Ans. 
As an Accounts Payable Analyst, my responsibility would be to manage and process all the company's invoices and payments.
• Processing invoices and ensuring they are accurate and approved

• Maintaining vendor records and ensuring timely payments

• Reconciling accounts payable transactions

• Resolving invoice discrepancies and issues

• Preparing and analyzing reports related to accounts payable

• Communicating with vendors and internal d...read more
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Q2. What is consigner and consignee
Ans. 
Consigner is the person who sends goods to another person or company, while consignee is the person or company who receives the goods.
• Consigner is the sender of goods

• Consignee is the receiver of goods

• Consigner retains ownership of the goods until they are sold by the consignee

• Consignee pays the consigner for the goods sold

• Example: A clothing manufacturer sends their products to a retail store for sale. The manufacturer...read more
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Q3. What is invoice number and why it is important
Ans. 
An invoice number is a unique identifier assigned to each invoice for tracking and reference purposes.
• Invoice number helps in identifying and tracking the payment status of a particular invoice.

• It is important for record-keeping and audit purposes.

• It helps in avoiding duplicate payments and ensures accuracy in accounting.

• For example, if a company receives multiple invoices from the same vendor, each invoice will have a...read more
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Q4. Diffrence between po and non po invoice
Ans. 
PO invoice is based on a purchase order while non-PO invoice is not.
• PO invoice is generated when a purchase order is created and received by the vendor.

• Non-PO invoice is generated when there is no purchase order involved.

• PO invoice has a reference to the purchase order number and details.

• Non-PO invoice does not have a reference to any purchase order.

• PO invoice is easier to process and match with the purchase order.

• Non-...read more
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Q5. What is 3 way and 4 way match
Ans. 
3 way match compares purchase order, goods receipt and invoice. 4 way match adds payment to the comparison.
• 3 way match ensures that the quantity and price on the invoice match the purchase order and goods receipt.

• 4 way match adds the payment to the comparison to ensure that the vendor is paid correctly.

• This process helps prevent overpayment or underpayment to vendors.

• Example: A company orders 100 units of a product, re...read more
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