Commercial Executive - Mumbai

Job Title: Commercial Executive

Department: Commercial

Location: Corporate Office, Prabhadevi (Mumbai)

Reports To: Branch Commercial Head

About VIP:

Established in 1968, VIP is amongst the worlds leading manufacturers and retailers of luggage,

backpacks and handbags. With a legacy built over the years, we take pride in launching market leading brands, including our flagship brand 'VIP, which has become synonymous with the luggage category in India. Our brands reflect our commitment to understanding consumer preferences and driving quality and innovation that meets their expectations. Our operational success is attributed to our stellar brand portfolio, state-of-the-art manufacturing plants in India and Bangladesh, and a robust distribution network that ensures easy accessibility to our products.

Through our diverse portfolio of brands, we cater to a wide range of consumers with varying needs and preferences. Whether its the stylish and youthful offerings of Skybags or the premium and sophisticated designs of Carlton, range of chic and fashionable handbags designed for the modern woman, the high-quality, and highly functional flagship brand of VIP Industries to durable and practical luggage solutions at an affordable price point by Aristocrat. We have a solution for every traveller be it everyday travel, business trips, or outdoor adventures.

VIP Industries Limited is an equal opportunity employer. We value talent and believe everyone

deserves the opportunity to succeed. We value the diversity of our workforce and the unique

perspectives that each one of us brings, and are committed to creating an inclusive environment for all. We do not tolerate any form of discrimination on the basis of nationality, race, colour, religion, caste, gender identity or expression, sexual orientation, disability, age, or marital status and allow for equal opportunities for all our team members.

Job Summary:

We are looking for a self-oriented and organised Commercial Executive to join our team. The role of a Commercial Executive is typically versatile. The candidate will effectively involve and manage branch commercial and accounting functions, ensuring accurate financial reporting, MIS, Analytics, GST and statutory compliance, internal audit, adherence to policies, SOPs, business strategy thinking, decision making, support and coordination with sales, supply chain i.e. logistics, warehouse team to streamline processes and improve commercial effectiveness., Collaborating with both internal teams and external stakeholders to optimize profitability and business growth.

Roles & Responsibilities:

• Financial Reporting: Assist in preparing monthly, quarterly, and annual financial reports using SAP ensuring data accuracy and compliance with accounting standards.
• Budgeting and Forecasting: Support the budgeting process like Tracking Budget Vs Actual Expenses by analysing historical data and assisting in the preparation of forecasts using SAP tools.
• Data Analysis: Conduct detailed analysis of financial data to identify trends, variances, and opportunities for improvement. Utilize SAP to extract and manipulate financial data effectively.
• Closing Processes: Assist in the month-end and year-end closing processes, ensuring timely and accurate financial records. Familiarity with SAP will be beneficial for these tasks.
• Documentation and Compliance: Help maintain accurate financial records and documentation within SAP, ensuring adherence to company policies and regulatory requirements.
• Cross-Functional Collaboration: Collaborate with other departments like logistics, Warehouse, CRM and Marketing to gather and analyse financial information, providing insights to support business decisions.
• Project Participation: Engage in various finance automation projects, utilizing SAP and other dashboards of customers to streamline processes and improve financial reporting accuracy.
• Debtors Management:
• Assist in managing accounts receivable, including collection accounting and the process of knocking off payments against invoices.
• Conduct provisioning for old debts and support the team in collection efforts to recover outstanding amounts.
• Balance Confirmation:
• Prepare and send debtors balance confirmations to ensure accuracy in financial records.
• Follow up on confirmations and resolve any discrepancies in a timely manner.
• Goods Receipt Notes (GRN): Support the verification and processing of GRNs to ensure proper accounting of received goods.
• Discrepancy Resolution: Follow up on cases of discrepancies in payments and work towards resolution and closure.
• Communication with Debtors:
• Make calls to debtors for payment reminders, RTGS, and NEFT transactions to facilitate timely collections.
• Maintain professional and courteous communication with clients to build strong relationships and ensure prompt payment.
• Payment to Vendors: Assist in processing timely payments to vendors while ensuring compliance with company policies.
• Provision for Outstanding Liabilities: Support the team in maintaining accurate records of outstanding liabilities and ensure timely provisions are made.
• Tracking Budget vs. Actual Expenses: Help track and compare budgeted expenses against actual spending to identify variances and report findings to management.
• Vendor Balance Confirmation & Reconciliation: Conduct vendor balance confirmations and assist in reconciling accounts to ensure accurate financial records.
• Bank Reconciliation: Assist in performing regular bank reconciliations to ensure accuracy in financial reporting and identify discrepancies.
• Maintenance of Vendor Database: Help maintain an up-to-date and accurate vendor database, ensuring all vendor information is complete and current.
• Ad-hoc MIS Reporting:
• Assist in the preparation and analysis of various ad-hoc MIS reports to support decision-making across departments.
• Gather, compile, and analyze data from different sources to create insightful reports.
• Collaborate with team members to identify reporting needs and ensure timely delivery of reports.

Candidate Requirements:

• Experience: 3+ years of experience in commercial
• Educational Qualification: Full time Graduate/MBA
• Skill Sets:
• Advanced Excel
• Taxation Knowledge
• Tech Savvy
• Strong analytical and problem-solving skills.
• Familiar with financial software i.e., SAP
• Ability to work independently and as part of a team.
• Detail-oriented with a strong focus on accuracy