Manager - Administration - Mumbai

Vacancy for Manager - Administration for Vibgyor Group of Schools - Mumbai

Role & responsibilities

Primary Purpose: Employees in this job function is responsible for directing the activities of subordinate staff in the coordination and management of various administrative activities for an organization. Employees in this job may be responsible for managing various operations at a facility. The work requires knowledge of the policies, procedures, and regulations of administrative and departmental programs, and supervisory techniques.

Key Accountabilities/Activities:

Primary Responsibility:

• Supervise Housekeeping & Maintenance staff by determining workloads & schedules.
• Supervise the school security arrangements.
• Ensure the canteen facilities are provided as per the policy.
• Supervise and handle the transport arrangement of students and staff.
• Ensure the staff is trained in complex maintenance activities and follow the standard operating procedures.
• Manage maintenance activities of school properties such as Networking Systems (Computers/ Printer/Xerox machine), Water Purifier, Fire extinguisher, Attendance Software, TV / Music systems / LCD / Slide projector, swimming pool, electrical fittings /fixtures, windowpanes, ceiling fans etc.
• Interact with Municipal Corporations & other regulatory departments to formulate and arrange plans to update systems and reduce operating costs by ensuring optimum utilization of resources.
• Make all necessary arrangements for special events such as Orientation, PTA meetings, Workshops and Coffee meet.
• Responsible for effective co-ordination within the departments assigned.
• Handle emergencies & manage crisis.
• Manage vendors, involve in negotiations, ensure the services are rendered within the timeline and follow up on their payments.
• Maintain documents related to vendors / contract/ payment.
• Supervise, advice and mentor the admin team
• Ensure all bills related to BSEB, BSNL etc. are checked and paid before due dates.
• Developing and maintaining school administrative activities.
• Ensuring High Efficiency at Low Cost.
• Handling of emergencies & managing crisis.
• Scrutinize, validate and sanction the requisition requirements.
• Responsible for supporting the team in innovating newer systems.
• Responsible for setting up effective new practices.
• Responsible for effective co-ordination within Departments assigned.
• Overall Responsibility for maintaining efficiency with an oversight on processes and activities.
• Ensuring adherence to prescribed procedures.

Secondary Responsibility:

• Grievance Handling.
• Responsible for Building Maintenance: AMCs, Service Contracts , Vendor Sourcing and Management
• Organizing Events: Culminating Activities, PTMs, etc.
• Preparing Budget and maintaining MIS vis-à-vis Budgets for the entire year.
• Handling Statutory Compliances as required for the school.
• Managing Field trips: Prepare the Costing, arranging the travel, snacks food and first aid.
• Handling travel arrangement and accommodation for teachers attending workshops and trainings.
• Responsible for analyzing Water Testing report from Vendor.
• Responsible for Facility Management Services Soft Services such as Housekeeping, Security, Pest Control, Carpentry, Plumbing etc.

Work Relations:

External:

• Interfaces with vendors on day-to-day basis.
• Interfaces with parents as and when required.

Qualification:

• Graduate + Possession of a Masters degree in Electrical Engineering

Experience:

• Minimum 6 yrs of relevant work experience.

Expected Competencies:

• Efficient and pay attention to detail
• Good communication skills
• Knowledge of the principles and techniques of administrative management including

organization, planning, staffing, training, budgeting, and reporting.

• Knowledge of the principles and techniques of financial management.
• Knowledge of planning and management.
• Knowledge of labor relations and equal employment opportunity policies and procedures.
• Maintain favorable public relations
• Delegate effectively, instruct, direct, and evaluate employees
• Problem solving and decision-making capacity
• Ability to plan, direct, and coordinate administrative activities of a complex, interrelated and

interdependent nature, where unknowns and numerous contingency factors are involved.

Share Profile on: krupa.mehta@vgos.org