Travel Coordinator

Role & responsibilities

Ensure prompt response and timely booking of all international & domestic airline tickets

Ensure visas and domestic booking requests are processed on time

Manage the overseas medical & travel insurance for employees travelling for business purposes

Responsible for arrangement and issue of Foreign exchange to the travellers

Ensure lowest fares in booking of air tickets/ Hotels/ Transportation etc.

Compliance with VFS Globals information security policies and procedures applicable to the role

Ensure adherence to the Standard operating procedures , policies while processing any booking request

Ensure adherence to mandated turn-around time for all travel requests

Maintain the ticket register for international and domestic ticket issuance on daily basis for comparison of ticket costs

Ensure documentation & accounting of all the daily transactions for travel purposes

Liaise with Finance for timely payment to vendors (Agents /Airlines /Hotels /Car rentals /Insurance /Forex) by submitting the invoices in the required format

Maintain records of all travel & related expenses

Liaise with travel agents, airlines and vendors for domestic and International Hotel bookings

Ensure professional development by attending necessary trainings required for the job

Ensure internal customer satisfaction

Negotiate with vendors for best prices

Judicious use of natural resources

Shall adhere to environment health and safety policy/objectives and guidelines of the organization