Tender Assistant(Solar)

Roles and Responsibilities:

1. Tender Registration and Management:

Register the company for relevant tenders and ensure timely submission of all required documents.

Monitor and identify new tender opportunities from various sources, including government, private sector, and international organizations.

2. Bid Preparation and Submission:

Prepare and compile detailed and accurate bid proposals, including technical, financial, and legal aspects.

Coordinate with engineering, finance, and legal teams to gather necessary information and documentation.

Ensure that all bids comply with the requirements and specifications outlined in the tender documents.

3. Cost Estimation and Analysis:

Work with project managers and engineers to develop cost estimates and pricing strategies for solar projects.

Analyze and interpret bid documents to identify key cost components and potential risks.

4. Proposal Writing and Documentation:

Draft and review proposals, ensuring they are clear, persuasive, and meet all tender requirements.

Develop and present compelling value propositions that highlight the companys strengths and capabilities.

5. Compliance and Quality Assurance:

Ensure all submissions comply with legal and regulatory requirements.

Implement quality assurance processes to verify the accuracy and completeness of all tender documents.

6. Stakeholder Communication:

Liaise with clients, subcontractors, suppliers, and other stakeholders to gather information and clarify requirements.

Address any queries or clarifications required during the tender evaluation process.

7. Bid Review and Evaluation:

Evaluate and review tender documents and responses from competitors to understand market conditions and competitive positioning.

Analyze tender outcomes and feedback to improve future bid submissions.

8. Project Coordination:

Collaborate with project managers and technical teams to ensure that project scopes and deliverables are accurately represented in the bid.

Support project planning and implementation based on successful tenders.

9. Record Keeping and Reporting:

Maintain comprehensive records of tender submissions, correspondence, and outcomes.

Prepare and present reports on tender activities, success rates, and market trends to senior management.

10. Continuous Improvement:

Stay updated with industry trends, technologies, and best practices in the solar energy sector.

Participate in training and professional development to enhance skills and knowledge relevant to tendering and bidding.