Assistant Manager-HR

Job Summary:

The Assistant Manager HR will be responsible for managing HR operations, including time office management, statutory compliance, employee engagement, industrial relations, and administrative functions. The role involves ensuring smooth HR processes, maintaining compliance with labour laws, and fostering a positive work environment.

Key Responsibilities:

1. Time Office & Attendance Management:

• Monitor and control attendance, absenteeism etc.
• Prepare and submit daily attendance.
• Manage monthly attendance and process salary inputs.
• Maintain leave records for payroll processing.
• Oversee biometric attendance systems and ensure accuracy.
• Maintain all statutory registers related to attendance.
• Manage employee food allowances as per the companys welfare policy.

2. Statutory Compliance & Legal Liaison:

• Ensure compliance with labour laws, including ESI, PF, Factory Act, etc.
• Liaise with government authorities such as the Labour Department, ESI Office, Pollution Board, Local Police, Electricity Department, etc.
• Process ESI and labour-related documentation (ESI cards, ID cards, etc.).
• Prepare and maintain all statutory returns and records under applicable labour laws.

3. Employee Lifecycle & Performance Management:

• Manage induction and on-boarding for new employees.
• Organize training and development programs.
• Maintain updated personnel records and employee files.
• Handle performance management and appraisal processes.
• Coordinate with HO for performance evaluation records.
• Review and restructure HR SOPs in compliance with GMP norms.
• Schedule periodic employee medical check-ups and eye examinations as per SOP.

4. Administration & Facility Management:

• Conduct daily security checks and maintain security records.
• Supervise housekeeping and ensure workplace cleanliness.
• Oversee company vehicle maintenance, insurance renewals, and tax compliance.
• Prepare and send monthly housekeeping material requirements to HO.

5. Industrial Relations & Employee Grievance Handling:

• Address and resolve employee grievances within 48 hours.
• Conduct domestic inquiries and issue warning letters when required.
• Foster a positive industrial relations climate within the organization.

Required Qualifications & Experience:

• Master’s Degree in HR, Business Administration, or a related field.
• 5+ years of HR experience, preferably in manufacturing or Pharma industries.
• Strong knowledge of labour laws and statutory compliance.
• Hands-on experience in time office, payroll processing, and HR operations.
• Proficiency in MS-Excel
• Excellent communication, problem-solving, and organizational skills.

Competencies & Skills:

• Strong leadership and decision-making
• Good liaisoning skills
• Ability to work under pressure and meet deadlines
• High attention to detail and accuracy
• Good interpersonal and conflict-resolution abilities

Knowledge of HR best practices and compliance