Executive Assistant

Job Title: Executive Assistant to the CEO

Location: Bangalore (this is a full-time, in-office role, not a remote position)

Salary range: 10L to 20L per annum

Company Overview:

At Unifize , we are revolutionizing the way life science and manufacturing companies manage processes and innovate. Our eQMS platform accelerates product development and process innovation.

In a world where changing regulatory environments, market competition, customer demands, and technological advancements are constants, Unifize provides the solution to overcome both internal and external constraints that hinder progress.

Please review our extensive case studies and testimonials from customers, who talk about how Unifize is differentiated in the following four key areas:

1. No code process builder
2. Intuitive, chat-based collaboration
3. Low code automation
4. Standard integrations
5. AI roadmap

You should also check out our medical device landing page as well, including the overview video to get a sense of how we currently position ourselves.

The Role:

We are seeking a highly skilled and motivated Executive Assistant to provide comprehensive support to the CEO. The ideal candidate will thrive in a fast-paced environment, demonstrate exceptional organizational and communication skills, and maintain a high degree of professionalism and discretion. This dual role will also involve managing compliance tasks, including SOC2 audit processes, and ensuring regulatory adherence across the organization.

Responsibilities

• Represent the CEO professionally in interactions with internal and external partners, fostering positive relationships.
• Serve as a bridge for communication between the CEO and internal departments, building credibility, trust, and support with key team members.
• Keep the CEO well-informed of upcoming commitments and responsibilities.
• Relentlessly follow up with the whole organization on things that need to get done to ensure we meet organizational goals.
• Understand organizational problems, prioritize conflicting needs, handle matters proactively, and ensure successful completion of projects, often under tight deadlines.
• Provide proactive administrative support to the executive team.
• Oversee compliance tasks, including SOC2 audit preparation, identifying gaps, and implementing corrective actions.
• Maintain records and documentation for audits while staying updated on regulatory standards and best practices.
• Proactively handle conflicting priorities and ensure successful project completion under tight deadlines.
• Be a stickler for process and continuous improvement practices. No jugaad.

Requirements & Skills

• International exposure is a huge plus, especially if you have lived overseas.
• Ability to think from first principles. Not afraid to question authority and say no .
• Able to use both convergent and divergent thinking to solve problems. Knows what this means.
• Understands time management deeply. Does not say five minutes when they mean an indeterminate amount of time.
• Excellent English communication skills. Ideally, at least aspires to use the definite article correctly.
• Excellent understanding and usage of Google Workspace and, ideally, Notion
• Outstanding research, organizational, and time management skills.
• Ability to uphold a strict level of confidentiality.
• Proficiency in collaboration and delegation of duties.
• Excited to work in a fast-paced environment.
• Enthusiastic about early-stage start-ups.