Executive Assistant To Chief Executive Officer

Job Description for Executive Assistant
This role requires a highly resourceful individual with strong emotional intelligence, self-motivation, and strong analytical skills. The EA must be able to work independently on projects, from conception to completion, and must be able to work under pressure to handle a wide variety of activities and confidential matters with discretion.

Key Job Responsibilities:

Managing the CEO's Calendar and Schedule:
An EA's key responsibility is keeping the CEO's calendar and schedule in order. This includes setting up meetings, making appointments, and more.

Acting as a Liaison between the CEO and Other Departments:
A CEO assistant is like a bridge between the CEO and other departments, ensuring all the information flows smoothly and efficiently. They need to be good at communicating, being clear and to the point so that the CEO has all the info they need to make the right decisions. Ability to Stand in for the CEO During Non-Critical Meetings.

Travel Coordination and Logistics Management:
Another responsibility of the executive assistant to the CEO is to take care of all the travel arrangements for the CEO. From booking flights and hotels to sorting out ground transport, they make sure that everything is in order.

Communication and Correspondence Management:
An EA takes care of all communication and correspondence for the CEO - emails, phone calls, letters, and more! It is their responsibility to make sure nothing slips through the cracks.

Handling documentation:
An Executive Assistant looks after all the paperwork - drafting reports, creating presentations, and managing contracts. Proficiently recorded and transcribed meeting minutes, capturing critical discussions, action items, and decisions made during
meetings.

Confidentiality:
Handle Sensitive Information with the highest degree of integrity and confidentiality.

Preparing & Monitoring Expenses:
EAs are responsible for categorizing expenses, and preparing detailed reports for approval, which includes Checking vouchers against original invoices, receipts, or other supporting document, Ensure all figures, dates, and other pertinent information are correct.
Check that vouchers have the necessary approvals from authorized personnel.
Verify that all supporting documents are genuine and not altered.
Examine bills for accuracy and completeness before payment.
They must ensure that all expense claims comply with company policies and procedures.
Ensure expenses align with the allocated budget and are categorized correctly.
EAs often suggest improvements to the expense management process to increase efficiency and accuracy.

Job Requirements:

• Bachelor's degree or equivalent experience
• 5+ years of experience as an EA to a CEO, Managing Director, or any other senior position.
• Excellent written and verbal communication skills
• Ability to organize a daily workload by priorities.

Key Skills:

• Organizational Skills & Multitasking
• Time Management
• Communication Skills
• Technical Proficiency