Executive Assistant To Chief Executive Officer

Responsibilities:

• Act as the primary liaison between the CEO and stakeholders, ensuring professional, confidential, and timely communication.
• Draft, proofread, and edit correspondence such as emails, memos, reports, and presentations, aligning with the CEOs tone and objectives.
• Oversee the CEOs calendar, scheduling meetings, conferences, and appointments, and prioritize requests to optimize time management.
• Organize meetings, including preparing agendas, securing venues, arranging technology, and briefing participants on objectives and preparations.
• Take detailed minutes during meetings, track action items, and follow up to ensure completion and accountability.
• Arrange complex travel itineraries, including flights, accommodation, and transportation, and prepare detailed travel schedules.
• Monitor and reconcile travel expenses, prepare financial reports and expense claims for reimbursement.
• Maintain and organize digital and hardcopy documents, ensuring they are secure, up-to-date, and easily accessible.
• Assist in planning and executing company events, conferences, and retreats, including managing invitations, coordinating venues, and handling logistics.
• Provide general administrative support, including managing office supplies, and ensuring the smooth operation of the executive office.

Skills/ Qualifications:

• The candidate must have work experience as an Executive Assistant/ Personal Assistant, or a similar role for 6+ years.
• Fluency in English (both spoken and written) is mandatory.
• Excellent verbal and written communication skills.
• Advanced proficiency in MS Office (Word, Excel, PowerPoint).
• Good organizational and time management skills.
• Demonstrated ability to maintain confidentiality and exercise discretion.
• Looking for an immediate joiner - within 15 days