US Onboarding process Analyst

The Talent Acquisition Coordinator will be responsible for ensuring a consistent and positive candidate experience. Will work in a fast-paced environment to support the talent acquisition team by coordinating all pre-hire processes and documentation for compliance and successfully complete the hire/transfer process.

JOB SUMMARY

The Talent Acquisition Coordinator will be responsible for ensuring a consistent and positive candidate experience. Will work in a fast-paced environment to support the talent acquisition team by coordinating all pre-hire processes and documentation for compliance and successfully complete the hire/transfer process.

ESSENTIAL RESPONSIBILITIES

• Responsible for candidate background checks including but not limited to: criminal background checks, drug screenings, adjudication, license and certifications (if applicable). Will ensure employee health screenings and vaccine/accommodations are complete and all necessary documentation is successfully completed for hire.
• Conduct administrative responsibilities including but not limited to:, employment correspondence as related to daily activities and prehire processes, service request management related to TA operations, email management, , and scheduling panel interviews (if applicable).
• Facilitates and ensure data integrity for all hires, and rehires such as: start date changes, , rescind hire/transfer dates, and cares for any in-flight data changes in the system that may impact the success of the process.
• Delivers consistent and positive communication to all candidates. Partners and communicates with recruiters of any issues or delays with pre-boarding process for candidates and confirming day one activities.
• Assist with and administer components of process compliance including but not limited to; license and certification collection and upload, pre-employment tracking, adjudication, and approvals, as well as processing hires in timely manner to meet compliance and business needs. Suggest updates/ edits to templates, SOPs, and processes as needed.
• [Executive Talent Acquisition Only] Provide white-glove service to candidates and pre-hires through the coordination of interviews and pre-employment requirements. Assist with third party staffing vendor management including working with the Executive Recruiting Team to ensure all documentation is collected from the vendor per the contract and vendor reporting as needed
• Other duties as assigned or requested

Skillset Required:

• Excel experience, specifically pulling reports from Workday for LCC auditing purposes and candidate tracking. Ability to pull candidate reports to track new and in progress candidates as they enter a pre-boarding stage until hired in the system, is required.
• Workday Salesforce integrations, and experience processing background checks is preferred.
• Excellent attention to detail, organization, and accuracy skills. Ability to follow SOPs, make suggestions to SOPs, and update SOPs.
• Demonstrate ability to think critically and research requests to identify the root cause of issues and develop effective solutions.
• Ability to work independently, multi-task, and prioritize work in a fast-paced environment and flexibility to deal with changing schedules and priorities.
• Understanding and administration of TA Operations:
• Conduct administrative responsibilities including but not limited to:, employment correspondence as related to preboarding processes requirements, service request management related to TA operations, email management, and scheduling interviews.
• Data integrity for hires, rehires, and CW conversions such as: start date changes, rescind hire/transfer dates, and cares for any in-flight data changes in the system that may impact the success of the process.
• Responsible for license and certification collection and upload, pre-employment tracking, adjudication, as well as processing hires in timely manner to meet compliance and business needs.
• Potential cross-functional training within similar operational teams.