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Admin Coordinator
The Lakshya Academy
posted 5mon ago
Job Role Insights
Flexible timing
Key skills for the job
Job Description
Parent communication
- Ensure timely notices / circulars are sent to all - staff and parents , after management approves them
- To send transport related messages reach in time.
Transport Management
- To make sure that school buses / cabs follow time schedule
- Transport route management
- Managing transport related operations in Shri Connect
- To make sure that all parent transport related queries are addressed properly
- To ensure safety of the children in school transport
- To train the school drivers periodically on traffic rules, children safety
- To ensure bus duty rooster for staff / support staff is followed
Canteen Management
- Ensure hygiene conditions in the school canteen
- Set up required systems and processes to ensure that there are not food related hazards
- Coordinate with the canteen vendor on daily basis to ensure delivery of food in time
- Set up a canteen committee as a core team member and supervise its functioning
- Ensure periodic audits at the canteen vendor cooking area to ensure hygiene and quality
Event Management
- Oversee administrative arrangements for all school events
- Coordinate with the concerned agencies to ensure that arrangements are done on time
- Manage school trips and related arrangements
- Stay back in the school during night outs
Procurement
- Handle running and capex purchases
- Ensure timely collation of requirements to enable timely purchase
- Manage purchase related inventory
- Ensure proper distribution of purchase inventory based on school needs
Vendor negotiation and Management
- Ensure proper rates through vendors by proper negotiations
- Ensure timely payments to vendors
- Ensure timely deliver from the vendors
Housekeeping
- To supervise house-keeping staff and to ensure that all the classrooms, washrooms, the swing area and other areas of the premise are clean
- Stock maintenance of house-keeping items
- Allocation of house-keeping items to support staff
- Procurement of house-keeping items
Contractual Staff Management
- Dealing with security guards and cab drivers
- Dealing with contractors for maids, drivers and guards
- Ensure availability of support staff in the premises by coordinating proactively with the vendor
- Ensure statutory compliances, related to contractual staff, through the vendor
- Leave management of support staff
- Ensure increase / decrease in number of support staff on campus based on school needs
Repairs and Maintenance
- To oversee repairs and maintenance at school premise and ensure timely correction of issues-infrastructure related
- Plumbing
- Diesel and water
- Electricity related
- Horticulture
- Furniture
- Ensure upkeep of physical assets like LCDs/Smart boards/Manage AMCs
Experience: Minimum 1 year as an Admin in a reputed Preschool.
Qualification: Graduate, Post Graduate.
Key Skills:
- Good Communication and Interpersonal Skills
- Timely planning and execution of duties
- Co-ordination and management skills
- Resourceful
FEMALE CANDIDATES ONLY
Employment Type: Full Time, Permanent
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Flexible timing
Monday to Saturday
Within city
Day Shift
The Lakshya Academy Benefits
Team Outings 
Free Transport 
Education Assistance 
Job Training 
Work From Home 
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