Tender Executive

Job ID TE02 Job Tender Executive Type Full time permanent position Vacancies 1 Location V.U.Nagar, Gujarat, India. Education

• Any Graduate/Post Graduate

Skill(s)

• Utilize experience in GEM, E-procurement, and various private and government websites.
• Search for and download new tenders.
• Review and prepare tender documents, ensuring accuracy and compliance with specifications.
• Demonstrate working knowledge of EMD (Earnest Money Deposit) including DD (Demand Draft), BG (Bank Guarantee),and NEFT (National Electronic Funds Transfer).
• Ensure timely submission of high-quality bids, adhering to tender deadlines.
• Coordinate with internal teams to gather necessary information and support bid preparation, as well as to respond to queries.
• Maintain a comprehensive database of tenders, contracts, and competitor analysis.
• Monitor the status of bid tenders daily.
• Negotiate and finalize sales agreements, agreeing on terms and conditions.
• Prepare reports for the head office and maintain Minutes Of Meeting (MOM) for all meetings.
• Experience in Tender Bidding Process

Additional Skill(s)

• Technical Skills
  1. Understanding of Tendering Processes: Comprehensive knowledge of the end-to-end tendering process, including preparation, submission, and evaluation.
  2. Documentation: Proficiency in preparing, reviewing, and managing tender documents, proposals, contracts, and related paperwork.
  3. Industry Knowledge: Understanding of the specific industry in which the organization operates to accurately interpret tender requirements.
  4. Project Management: Ability to manage multiple tenders simultaneously, ensuring deadlines are met and quality standards are maintained.
  5. IT Skills: Proficiency in using tender management software,Microsoft Office Suite (especially Word and Excel), and possibly other project management tools.
  6. Attention to Detail: Ensuring accuracy in all tender documents and adherence to guidelines.
  7. Cost Analysis: Ability to perform detailed cost and price analysis to ensure competitive and profitable bids.
  8. Risk Assessment: Identifying and mitigating potential risks associated with tender submissions.
• Communication Skills
  1. Written Communication: Excellent writing skills to produce clear,concise, and compelling tender documents and proposals.
  2. Verbal Communication: Strong verbal communication skills for negotiations and discussions with stakeholders, clients, and suppliers.
  3. Interpersonal Skills: Building and maintaining relationships with clients, suppliers, and internal teams.
• Organizational Skills
  1. Time Management: Efficiently managing time to meet tight deadlines and handle multiple tasks.
  2. Coordination: Coordinating with different departments to gather necessary information and ensure all aspects of the tender are covered.
  3. Record Keeping: Maintaining accurate records of all tenders and submissions.
• Strategic Skills
  1. Negotiation: Negotiating terms, prices, and conditions with suppliers and clients to achieve the best outcomes for the organization.
  2. Market Analysis: Conducting market research to identify potential tender opportunities and stay informed about market trends.
  3. Competitive Analysis: Assessing competitors strengths and weaknesses to position the organization s bid advantageously.
• Soft Skills
  1. Problem-Solving: Quickly addressing and resolving issues that arise during the tender process.
  2. Adaptability: Being flexible and responsive to changing requirements and conditions.
  3. Teamwork: Collaborating effectively with colleagues and departments to achieve common goals

Experience 2-3+ years Application Guidelines Candidate must send their application with Subject " [TE02] Job Application ".
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