Procurement Officer

JOB DESCRIPTION

New position

Position: Non-Group Level Position

PART A : GENERAL DETAILS

Company : SyAqua India Private Limited

Country: India

Location: Nellore

Department: Finance

Position Title: Purchase officer /Procurement officer

Reporting to (position): Procurement Manager / Head of Procurement

No of subordinate(s) : Nil

Subordinate Job Title: -

PART B: POSITION SUMMARY

SyAqua is a global leader in shrimp breeding and nutrition, utilizing cutting edge technologies to deliver best-in-class hatchery feed, genomic selection, quantitative genetics, and breeding science. The company maintains operations in Thailand, Malaysia, Indonesia, the United States of America, India, China and elsewhere.

The company is hiring a Procurement Officer to assist the senior management team by fulfilling multiple procurement and administrative tasks. The ideal candidate will contribute to the parent company's ongoing commercial success and will also support the company's operating subsidiaries.

The Procurement officer will report directly to the Procurement Manager.

PART C : JOB RESPONSIBILITIES

• Identify and evaluate potential suppliers based on quality, price, and reliability.
• Negotiate terms and contracts with vendors to ensure cost-effective procurement.
• Establish and maintain strong relationships with key suppliers.
• Receive and review purchase requisitions from different departments.
• Prepare and issue purchase orders (POs) based on approved procurement requests.
• Ensure all procurement transactions comply with company policies and procedures.
• Monitor purchasing expenses to ensure adherence to budget constraints.
• Identify cost-saving opportunities and implement strategic procurement initiatives.
• Conduct price comparisons and analyze market trends.
• Maintain accurate records of purchases, supplier agreements, and invoices.
• Ensure compliance with procurement policies and regulatory requirements.
• Handle vendor disputes and resolve issues related to delayed shipments or defective goods
• Stay updated on market trends, pricing fluctuations, and supplier developments.
• Evaluate alternative suppliers and products to ensure competitive procurement.
• Conduct risk assessments related to supply chain disruptions.
• Coordinate with the warehouse and inventory teams to maintain optimal stock levels.
• Track and ensure the timely delivery of goods to prevent operational disruptions.
• Work closely with departments to forecast purchasing needs and avoid shortages.

PART D : ACADEMIC / PROFESIONAL QUALIFICATIONS

• Bachelors degree in supply chain, Business or Commerce
• MBA in Supply Chain Management is preferred.

PART E : RELEVANT EXPERIENCE

• Bachelors degree, unlimited fields.
• Experience working in procurement for at least 2-5years.
• Certification in Procurement (e.g., CIPS, CPP, CPSM) is an advantage.
• Experience in [Industry-Specific Requirement, e.g., Manufacturing, Retail, Construction].
• Familiarity with import/export regulations (if applicable).
• Able to use computer and MS office programs.
• Good communication in English (Speaking, reading, and writing).

PART F: COMPETENCIES REQUIRED (FOR NEW POSITION ONLY)

• Understanding of procurement and supply chain principles, practices and regulations.
• Ability to analyze data, identify trends make informed decisions.
• Strong problem-solving skills to resolve procurement-related issues.
• Effective communication and interpersonal skills to deal with suppliers & stakeholders.
• Ability to develop and implement effective sourcing strategies.
• Commitment to ongoing learning and professional development in procurement.
• Basic understanding of contract law and regulations.