Admin Executive

Job Description:

Requirements:

• Greet all clients, vendors, reps, candidates, with a high level of professionalism and service, and maintain an accurate log of ingress and egress of all visitors.
• Assist with daily mail and faxes, both incoming and outgoing.
• Process deliveries, mail, interoffice packages, FedEx, and UPS deliveries, for the office.
• Point of contact for facility related vendors.
• Oversee maintenance calendar for facilities.
• Schedule re-occurring maintenance.
• Promptly schedule conference rooms as requested.
• Anticipate a variety of needs and problems and proactively suggest approaches and solutions.
• Oversee the upkeep of the reception area.
• Working with CEO for scheduling meetings and travel;
• General office management including ordering office supplies as needed.
• Oversee all travel bookings, reservations, and logistics;
• Assembling meeting documents, prep notes, financial/economic data as necessary;
• Heavy calendar management and meeting planning, includes.
• Interacting with Management & Brokers to schedule meetings;
• Reserving conference rooms.
• Careful attention to time constraints when scheduling meetings offsite.

Qualification :

• Previous experience working with an early stage startup desired.
• Proficient with Microsoft Office.
• Ability to handle confidential matters with discretion.
• Ability to communicate in clear language both verbally & in writing.
• Strong attention to detail.
• Financial Services experience.
• Ability to interact with internal and external executives.
• Positive attitude and professional demeanor.
• Ability to multi-task and prioritize.
• Positive independent judgment and initiative.
• Ability to remain calm and flexible with respect to deadlines.
• Excellent organization, time management, and interpersonal skills.