Head - Finance - NGO (10-15 yrs)

Job Description:

The Client is globally and regionally focused non-governmental, not-for-profit organization committed to advancing building energy performance and realizing sustainable built environments for all. With team members based in Indonesia, India, Australia, and Europe. By leveraging expertise, analysis, evidence, and global network, helps governments and industry achieve their climate and sustainability goals.

Scope of Work:

The Finance Manager will oversee and manage the following:

Impact and Leadership:

- Collaborate with the Leadership Team to drive Financial strategic initiatives to impact overall organizational goals and OKRs.

- Develop and deliver initiatives to ensure stakeholder engagement and messaging/communication

- Build and develop a best-in-class scalable Finance function and team to

support ambitious organizational growth, new market expansion while maintaining compliance and adherence to budgets.

- Hire, develop, mentor Finance team members, and promote professional growth.

- Act as an internal consultant and trusted Financial business partner to the Head of Shared Services and Global and Country Leadership teams on high-priority matters

Key Responsibilities:

1. Maintenance of QuickBooks accounting system

- Maintain QuickBooks master-data ie. chart of accounts, projects codes and currencies

- Maintain QuickBooks transaction data ie. Journal entries for income, expense accruals, bank transfers, interest, reclassifications and corrections

- Supervise the maintenance of the accounts payable ledger and bank accounts (performed by the Finance Assistant)

- Maintenance of budgets in QuickBooks for programmes and departments

- Continue with the optimisation of the accounting system in order to improve eff iciency and enhance integration with other systems where practical

2. Accounting

- Responsibility for all balance sheet account reconciliations and accounts payable balances

- Ensure the integrity of all financial and master-data in QuickBooks

3. Treasury responsibilities

- Execute payment cycles in online banking system and maintain beneficiary records

- Prepare regular cash flow forecast in USD & Euro currencies and optimise bank deposit interest earnings

4. Financial Statements

- Provide timely information to accounting service providers in Paris to ensure the local financial statements are maintained in local currency (euro) with periodic reviews and resolution of any issues or queries

- Provide all necessary information and documentation to Paris based service providers

- Oversee and participate in the completion of the financial statements annually and ensure timely availability for General Assembly approval

- Lead the annual financial statements audit programme

5. Reporting

- Prepare quarterly financial report for board meetings

- Prepare monthly financial report

- Prepare all donor reports in relation to awarded grants, interim and final, in line with contractual commitments

6. Budgeting and reforecasting

- Lead and collaborate with senior management and other budget-holders on the annual budgeting cycle

- Prepare final annual budget document for submission to the board for review and subsequent approval

- Lead on quarterly project reviews with relevant stakeholders

- Maintain regular updates of the budget

7. Management responsibilities

- Manage and support other personnel in the team, currently 1 part time Finance Assistant

- Participate in meetings and other collaborations with personnel across the organisation

- Ownership of the finance function and a continuous improvement mindset with regard to processes, policies and technology

Essential Qualifi cations

Skills and Experience:

- Proven experience in accounting and budget management.

- Demonstrated experience in operational and financial planning, budgeting, and managing multi-off ice & multi-country projects.

- Strong analytical, problem-solving, and organizational skills in a dynamic environment.

- Proficient in MS Suite, particularly Excel at an advanced level.

- Familiarity with integrated accounting systems.

- Comprehensive understanding and experience of accounting for foreign exchange transactions.

- Excellent written and verbal communication skills; ability to communicate with non-finance personnel.

- Experience working in an international context with diplomacy and ability to engage with a variety of people from diff erent cultural backgrounds.

- Ability to create and maintain eff ective working relationships with project budget holders and country managers.

- Ability to work autonomously under minimal supervision but in close collaboration with the Head of Shared Services.

Education Profile:

- Finance degree and/or accounting qualification (CIMA, ACCA , ACA)

- Formal accounting training required, a Degree in Business Administration, Accountancy, Economics or similar is considered an advantage

- 10-12 years relevant post-qualification experience - 4 years in a service-based organisation.

Desired Skills:

- Ability to work as an independent consultant

- Flexibility to co-work across international time zones

- Proficiency in oral and written communication in French (preferred)

- Understanding of legal and accounting requirements in France, Indonesia, India.

- Familiarity with US nonprofit management and regulatory compliance.

- Knowledge of ERP systems (such as Quickbooks) for SMEs is an added advantage.

- Experience as a financial manager within an organisation of relevant scale and complexity.

- Experience in a grant-funded, project-based environment (preferably with US-based donors).

The role will be for a contractual duration of 24 months.

Location - Remote working