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Premium Employer

Siemens

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4.1

based on 4.7k Reviews

722 Siemens Jobs

Admin Assistant II

Siemens Limited

4.1

based on 4.7k Reviews

1-4 years

Pune

1 vacancy

Admin Assistant II

Siemens

posted 17hr ago

Job Role Insights

Flexible timing

Key skills for the job

SAP CO Logistics Healthcare Hardware Networking MS Office Event Planning

+ 4 more

Job Description

Siemens Digital Industries Software is a leading provider of solutions for the design, simulation, and manufacture of products across many different industries. Formula 1 cars, skyscrapers, ships, space exploration vehicles, and many of the objects we see in our daily lives are being conceived and manufactured using our Product Lifecycle Management (PLM) software.

Pre-requisites:

Communication skills : Interact with many people, including clients, vendors, and staff, so they need to be able to communicate well.
Time management skills : Should be able to multitask and manage their time efficiently to handle multiple tasks.
Computer literacy : Proficient with MS Office, especially Excel and PowerPoint.
Attention to detail : Be precise and notice minor discrepancies.
Discretion and confidentiality : Should be able to maintain confidentiality and discretion.
Organizational skills : Be organized to manage calendars, schedule appointments, and prepare expense reports.
Ability to work independently : Work independently and as part of a team.
Ability to respond to emails : Should be able to effectively manage and respond to emails.

Job Description

Calendar management : Managing the executives schedule, including making appointments and prioritizing matters
Travel arrangements : Support in getting Visa, tickets, hotels, cabs
Project coordination : Assisting with the planning and execution of projects
Information management : Maintaining confidentiality and accurate records
Event planning : Coordinating events, such as workshops or conferences, including selecting venues, managing invitations, and handling logistics
Administrative tasks : Performing general administrative tasks, book conference rooms, offices, support workshops & trainings, arrange food
Logistics support for visitors / travelers from Pune : Maek Invitation letters, Covering letters, book cabs, book domestic flights if needed

Office space management :

Get attendance data reports and EDR every month, organize them in the needed format, update the data, refresh formulas, and generate reports
Physical allocation of seats as per the eligibility criteria, maintain history

Tools :

SAP : Creating PRs for Hardware and processing invoices in NextGen Tool
Workday : Initiate Transfers, exit, Create Pre-PCFs and Job Requisitions
Concur : Book Hotels, Cabs, submit reimbursement
NextGen : Process invoices, keep a track of invoices, submit monthly accrual to Finance

Hardware :

Work on yearly hardware refresh activity of ~ 950 staff and order hardware twice a year as per the due dates
Make sure every new joinee gets hardware on the day of joining. Plan accordingly.
Manage Floater pool of old laptops
Hardware failure support for the group

Employment Type: Full Time, Permanent

Read full job description

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