Freelancer - Event Manager

Freelancing opportunity:
We would need you to assist us from 10th to 17th November 2024.

Schedule:
Nov 10: On-site briefing
Nov 11-13: On-site event management work, 8:00 AM - 10:00 PM
Nov 14-17: Main Event days, 8:00 AM - 9:00 PM
Reporting Time: 8:00 AM daily.

Applying candidates must have -
Good communication skills.
Prior experience of 6 months to 1 year in events coordination.
Ability to understand client requirements & align right action.

Key Responsibilities:

Event Planning:
Collaborate with clients to understand their event requirements, objectives, and budget.
Develop detailed event plans, including timelines, budgets, and logistical arrangements.
Identify and liaise with vendors, venues, and suppliers to secure services and negotiate contracts.

Event Coordination:
Oversee all aspects of event preparation, including setup, execution, and teardown.
Coordinate with team members and vendors to ensure smooth operations and adherence to the event plan.
Manage on-site event activities, including guest registration, logistics, and troubleshooting issues as they arise.

Client Communication:
Maintain regular communication with clients to provide updates and address any concerns or changes.
Ensure client satisfaction by delivering high-quality event experiences that meet their expectations.

Budget Management:
Monitor and manage event budgets to ensure costs are within allocated limits.
Provide financial reports and documentation related to event expenses.

Marketing & Promotion:
Assist with event promotion and marketing efforts, including creating promotional materials and managing social media campaigns.
Work with the clients marketing team to ensure effective promotion and visibility for the event.