Workplace Specialist - Facilities Management

Your Role

Job Description of the position

• A Graduate with 6 to 8 years experience in Real Estate & Facilities infrastructure management, knowledge of dealing with Building management, Contractual Staff, Contract negotiations, dealing with cross functional departments, external agencies multi-tasking ability with attention to details.
• Manage all Support staff - Housekeeping, Security, Electrical, Pantry, Cafeteria and others.
• Ensure Facility s infrastructure, equipment services run smoothly. Ensure upkeep, maintenance and housekeeping of the premises. Ensure repairs & maintenance and refurbishment works are carried out in a timely fashion.
• Oversee maintenance of office furniture, electrical installations, equipment, sanitary fittings and plumbing, address sudden malfunctions, respond to urgent maintenance requests & emergencies.
• Inventory management, ensure all essentials supplies are in stock, from printing & stationery to cleaning essentials, pantry and F&B requirements in cafeteria and keeping a track of all supplies.
• Collaborate with Building management, office vendors/contractors/suppliers, managing their services to maintain optimal facility conditions.
• Contract negotiations, timely renewal of AMC and allied services contracts. Plan routine checks and regular site equipment maintenance activities.
• Oversee site security operations, ensures processes and procedures are followed for inward/outward of material, employees, vendors and visitors. Enforce safety protocols, including emergency response plans, alarms systems and access control.
• Multi-tasking and a go-getter with an ability to work with cross-functional departments at all levels.
• Support Company-wide site events and employee engagement activities.
• Ensure timely processing of Purchase requests, Purchase Orders, vendors invoices and co-ordination with Finance for payment of vendor invoices.
• Maintain site emissions data and update as and when asked by Corporate Real Estate Emissions data team
• Excellent written and verbal communication skills, including ability to facilitate discussions, provide updates, and identify issues/risks and mitigate them.
• Technical Proficiency with Office tools.

Your Impact

This individual will be part of the Real Estate & Facilities team and responsible for Real Estate & Facilities function at the Bangalore site.

Your Team

This individual will be part of the Real Estate & Facilities team reporting into a Manager, this team is an integral part of the Global Real Estate organization.

Your Day-to-Day

• On a daily basis, this individual will be responsible to ensure Workplace infrastructure, equipment and all other employee related ancillary services are running smoothly.

Must-Have Skills

• Effective communication & Time Management
• Team Player
• Ability to prioritize tasks