70+ Facility Manager Interview Questions and Answers

Regular maintenance, inspections, and repairs can prevent equipment breakdowns.

• Develop a preventive maintenance schedule

• Train staff on proper equipment use and care

• Regularly inspect equipment for signs of wear and tear

• Address any issues promptly to prevent further damage

• Keep accurate records of maintenance and repairs

• Consider investing in newer, more reliable equipment

• Partner with reputable vendors for repairs and replacements

Maintenance activities for different types of equipment vary based on their specific requirements and usage.

• Regular cleaning and inspection of equipment to ensure proper functioning

• Routine lubrication of moving parts to prevent wear and tear

• Calibration and adjustment of equipment to maintain accuracy

• Replacement of worn-out parts to avoid breakdowns

• Scheduled preventive maintenance tasks such as filter replacement, belt tightening, etc.

• Periodic testing and performance evaluatio...read more

Data centers should have N+1 or 2N redundancy for infrastructure.

• N+1 redundancy means having one extra backup component for every critical component in the infrastructure.

• 2N redundancy means having two complete sets of infrastructure, each capable of handling the full load, with one set acting as a backup for the other.

• Redundancy ensures high availability and minimizes downtime in case of component failure.

• Examples of critical components that require redundancy include power ...read more

Safety equipments in HT & LT panels include relays, HRC fuses, and circuit breakers with various ratings.

• Safety equipments in HT & LT panels include relays, HRC fuses, and circuit breakers.

• Types of relays used can include overcurrent relays, differential relays, and distance relays.

• HRC fuse stands for High Rupturing Capacity fuse, designed to safely interrupt high fault currents.

• Types of circuit breakers include air circuit breakers, vacuum circuit breakers, and SF6 circuit b...read more

Common chemicals used for cleaning in warehouses include disinfectants, degreasers, and floor cleaners. Safety precautions include wearing protective gear, proper ventilation, and training on chemical handling.

• Disinfectants like bleach or quaternary ammonium compounds are used to kill germs and bacteria.

• Degreasers like solvents or alkaline cleaners are used to remove grease and oil stains.

• Floor cleaners like neutral pH cleaners or acidic cleaners are used to clean warehouse f...read more

OSHA stands for Occupational Safety and Health Administration. PPE stands for Personal Protective Equipment. LOTO stands for Lockout/Tagout. DG stack measurement varies based on regulations.

• OSHA is a government agency that sets and enforces workplace safety and health regulations.

• PPE includes items like gloves, goggles, helmets, and masks to protect workers from hazards.

• LOTO is a safety procedure used to ensure that dangerous machines are properly shut off and not started up ...read more

The connection of the starter of an induction motor, wire connection form of LV side of transformer, and types of transformers.

• The starter of an induction motor is typically connected in a star-delta or direct-on-line configuration.

• The wire connection form of the LV side of a transformer can be either delta or star.

• Types of transformers include distribution transformers, power transformers, instrument transformers, etc.

I will ensure efficient coordination and communication between the last mile and first mile teams.

• Establish clear communication channels between the two teams

• Create a schedule to ensure smooth handover of responsibilities

• Implement a tracking system to monitor progress and identify areas for improvement

• Regularly review and adjust the process as needed

• Provide training and support to both teams to ensure they understand their roles and responsibilities

To improve performance and metrics, I would analyze the root cause of the decrease and implement targeted solutions.

• Conduct a thorough analysis of the current processes and identify areas for improvement

• Implement targeted solutions to address the identified issues

• Regularly monitor and track performance metrics to ensure improvement

• Collaborate with team members and stakeholders to gather feedback and suggestions for improvement

• Provide training and resources to team members to ...read more

Regular audits, proper labeling, and efficient tracking are some of the best practices for keeping inventory up to mark.

• Conduct regular audits to identify discrepancies and update inventory records

• Ensure proper labeling of items to avoid confusion and misplacement

• Implement an efficient tracking system to monitor inventory levels and usage

• Train staff on inventory management best practices to ensure consistency and accuracy

• Utilize technology such as barcode scanners and invento...read more

There are 9 checks for DG. A buck boost transformer is used to adjust voltage levels, typically in industrial settings.

• There are 9 checks for DG: daily visual inspection, fuel level check, coolant level check, oil level check, battery check, air filter check, exhaust system check, control panel check, and load bank test.

• A buck boost transformer is a type of transformer that can increase (boost) or decrease (buck) voltage levels. It is commonly used in industrial settings to a...read more

A transformer works on the principle of electromagnetic induction, where the turn ratio of primary to secondary winding determines the voltage transformation.

• Transformers work based on electromagnetic induction, where a changing magnetic field induces a voltage in a nearby coil.

• The turn ratio of primary to secondary winding determines the voltage transformation ratio.

• For example, a transformer with a turn ratio of 1:2 will double the voltage from the primary to the secondary ...read more

Different types of hazards in warehouse operations include slips, trips, falls, forklift accidents, hazardous material exposure, and fire hazards.

• Slips, trips, and falls can be prevented by keeping floors clean and dry, using non-slip mats, and ensuring proper lighting.

• Forklift accidents can be avoided through proper training for operators, regular maintenance of equipment, and designated traffic lanes.

• Hazardous material exposure can be minimized by storing chemicals properly...read more

Posh refers to luxurious or high-class, insider trading is illegal trading based on non-public information, diversity is the presence of a wide range of differences within a group, and inclusion is the act of including all individuals regardless of their differences.

• Posh refers to luxurious or high-class environments, often associated with upscale amenities and services.

• Insider trading is the illegal practice of trading stocks based on non-public information, giving an unfair...read more

Proper preventive maintenance (PM) is highly effective for equipment.

• Regular PM helps identify and address potential issues before they become major problems.

• PM extends the lifespan of equipment by reducing wear and tear.

• Effective PM reduces downtime and improves overall equipment reliability.

• PM can optimize equipment performance and energy efficiency.

• Examples of PM include regular inspections, lubrication, calibration, and cleaning.

I will implement strict quality control measures and conduct regular audits to ensure zero error during dispatches.

• Implementing a quality control system to catch errors before dispatch

• Conducting regular audits to identify and correct any errors

• Training staff on proper procedures and emphasizing the importance of accuracy

• Using technology such as barcode scanning to reduce human error

• Establishing clear communication channels with suppliers and customers to prevent misunderstand...read more

Soft services cover non-technical aspects of facility management.

• Cleaning and janitorial services

• Pest control

• Landscaping and grounds maintenance

• Security and access control

• Mail and courier services

• Waste management and recycling

• Catering and vending services

• Help desk and reception services

Encourage teamwork, set clear goals, offer rewards and recognition, provide regular feedback.

• Encourage teamwork

• Set clear goals

• Offer rewards and recognition

• Provide regular feedback

Technical in the context of machines, methods, etc. refers to the practical application of scientific knowledge in industry.

• Involves the use of specialized equipment or tools

• Requires specific skills or training to operate effectively

• Focuses on the practical aspects of applying scientific principles in a particular field

• Examples include maintenance of HVAC systems, troubleshooting industrial machinery, and optimizing production processes

There are two main types of energy conversion in a DG set: mechanical energy to electrical energy and chemical energy to mechanical energy.

• Mechanical energy to electrical energy: The diesel engine in the DG set converts the mechanical energy produced by the combustion of diesel fuel into electrical energy through the alternator.

• Chemical energy to mechanical energy: The combustion of diesel fuel in the engine generates heat energy, which is then converted into mechanical energ...read more

Basic facilities needed in a building for smooth functioning include HVAC systems, lighting, plumbing, security systems, and maintenance services.

• HVAC systems for heating, ventilation, and air conditioning

• Proper lighting for visibility and safety

• Plumbing for water supply and drainage

• Security systems for protection against theft and vandalism

• Maintenance services for upkeep and repairs

There are various types of housekeeping equipment including vacuum cleaners, mops, brooms, dusters, and floor scrubbers.

• Vacuum cleaners

• Mops

• Brooms

• Dusters

• Floor scrubbers

Preparations required before the rainy season for facility management.

• Ensure proper drainage systems are in place and functioning well

• Check for any leaks or damages in the roof and walls

• Inspect and maintain the HVAC system to prevent mold growth

• Trim trees and remove any dead branches to prevent damage to the facility

• Stock up on necessary supplies such as sandbags, tarps, and emergency kits

• Train staff on emergency procedures and evacuation plans

• Conduct regular inspections and ...read more

To manage a site with less manpower, prioritize tasks, streamline processes, automate where possible, and leverage technology.

• Identify and prioritize essential tasks

• Streamline processes to eliminate inefficiencies

• Automate repetitive tasks to save time and effort

• Leverage technology for monitoring and control

• Cross-train employees to handle multiple responsibilities

• Implement effective communication channels

• Outsource non-essential tasks to external vendors

• Optimize scheduling and ...read more

A standard warehouse is a facility used for storage and distribution of goods.

• A standard warehouse should have adequate space for storage and movement of goods.

• It should have proper ventilation and lighting.

• It should have safety measures in place, such as fire alarms and sprinkler systems.

• It should have loading docks and ramps for easy movement of goods.

• It should have inventory management systems in place to track goods.

• Examples of standard warehouses include Amazon fulfillme...read more

Controlling cost parameters include budget planning, resource allocation, energy efficiency, preventive maintenance, and vendor management.

• Create a budget plan and stick to it

• Allocate resources efficiently

• Implement energy-efficient practices

• Perform preventive maintenance to avoid costly repairs

• Manage vendors and negotiate contracts

• Track expenses and identify areas for improvement

MEP & HVAC monitoring involves tracking and analyzing the performance of mechanical, electrical, and plumbing systems as well as heating, ventilation, and air conditioning systems in a facility.

• Monitoring the efficiency and functionality of MEP systems such as electrical wiring, plumbing, and fire protection systems.

• Tracking the performance of HVAC systems including heating, ventilation, and air conditioning units.

• Analyzing data to identify potential issues or inefficiencies ...read more

Transformer oil is crucial for insulating and cooling transformers to ensure efficient operation and prevent breakdowns.

• Transformer oil acts as an insulating medium to prevent electrical breakdowns

• It also helps in cooling the transformer by dissipating heat generated during operation

• Regular testing and maintenance of transformer oil is essential to ensure its effectiveness

• Contaminated or degraded transformer oil can lead to equipment failure and costly repairs

• Examples of tran...read more

To stop voltage fluctuation and get zero grey spot surveillance in a big facility, proper electrical grounding and installation of voltage stabilizers and surge protectors are necessary.

• Ensure proper electrical grounding to prevent voltage fluctuations

• Install voltage stabilizers and surge protectors to regulate voltage and protect equipment

• Use high-quality CCTV cameras and strategically place them to cover all areas of the facility

• Regularly maintain and inspect the electrical...read more

I will use a computerized inventory management system and conduct regular physical counts.

• Implement a computerized inventory management system

• Conduct regular physical counts to reconcile inventory levels

• Track inventory movement and update records accordingly

• Establish clear procedures for receiving, storing, and issuing inventory

• Train staff on inventory management best practices

The fire hyd. and sprinkler line require 3kg.

• The fire hyd. and sprinkler line need to be filled with 3kg of water or other extinguishing agent.

• This is a standard requirement for fire safety in buildings.

• Regular maintenance and testing of the fire suppression system is necessary to ensure it is functioning properly.

Housekeeping materials depend on the type of facility and its requirements.

• Different types of cleaning agents like disinfectants, detergents, and sanitizers

• Cleaning tools like mops, brooms, vacuum cleaners, and scrubbers

• Personal protective equipment like gloves, masks, and goggles

• Trash bags, paper towels, and toilet paper

• Floor wax, polish, and carpet cleaners

• Air fresheners and deodorizers

AMC/CAMC calculation of equipment

• AMC stands for Annual Maintenance Contract

• CAMC stands for Comprehensive Annual Maintenance Contract

• AMC/CAMC calculation involves determining the cost of maintenance for equipment over a specified period

• Factors considered in the calculation include the type of equipment, its age, usage, complexity, and the level of support required

• The calculation may also include additional costs such as spare parts, labor, and emergency support

• AMC/CAMC calcula...read more

The dilution used for food contact surfaces sanitation is typically 1 tablespoon of bleach per gallon of water.

• 1 tablespoon of bleach per gallon of water is commonly used for sanitizing food contact surfaces

• Follow manufacturer's instructions for specific dilution ratios

• Ensure proper rinsing after sanitizing to avoid contamination

There are different types of filters used in WTP plants such as sand filters, activated carbon filters, and multimedia filters.

• Sand filters are used to remove suspended solids and turbidity from water.

• Activated carbon filters are used to remove organic compounds, chlorine, and odors from water.

• Multimedia filters are used to remove suspended solids, turbidity, and iron from water.

• The type of filter used in a WTP plant depends on the quality of the raw water and the desired lev...read more

The most common types of water use for domestic level are potable water, greywater, and blackwater.

• Potable water is safe for drinking and cooking.

• Greywater is wastewater from non-toilet plumbing fixtures such as sinks, showers, and washing machines. It can be reused for irrigation or toilet flushing.

• Blackwater is wastewater from toilets and can only be treated in a sewage treatment plant.

• Rainwater harvesting is also a popular method for domestic water use.

• Water conservation p...read more

Excel is a desktop-based spreadsheet program by Microsoft, while Google Sheets is a cloud-based spreadsheet program by Google.

• Excel is a desktop application, while Google Sheets is a web-based application.

• Excel requires installation on a device, while Google Sheets can be accessed through a web browser.

• Excel has more advanced features and capabilities compared to Google Sheets.

• Excel is part of Microsoft Office suite, while Google Sheets is part of Google Drive suite.

• Excel all...read more

Managing ground manpower involves effective planning, communication, and supervision.

• Develop a comprehensive staffing plan based on workload and operational requirements.

• Establish clear roles and responsibilities for each member of the ground manpower team.

• Implement effective communication channels to ensure smooth coordination and collaboration.

• Provide adequate training and resources to enhance the skills and productivity of the team.

• Regularly monitor and evaluate the perfor...read more

Deep cleaning is done on a regular basis to maintain hygiene and cleanliness.

• Deep cleaning is usually done quarterly or bi-annually depending on the facility's needs.

• The process involves cleaning hard-to-reach areas, disinfecting surfaces, and removing dirt and grime.

• Special attention is given to high-touch areas such as doorknobs, light switches, and elevator buttons.

• Equipment and machinery are also cleaned and maintained regularly to ensure optimal performance.

• The cleaning ...read more

I manage consumable stock by implementing inventory management systems, conducting regular audits, setting reorder points, and tracking usage patterns.

• Implementing inventory management systems to track stock levels

• Conducting regular audits to identify any discrepancies or shortages

• Setting reorder points to ensure timely replenishment of stock

• Tracking usage patterns to forecast future needs and prevent overstocking

• Utilizing barcode scanning or RFID technology for efficient sto...read more

Soft services refer to non-technical services that support the overall functioning of a facility.

• Soft services include cleaning, security, catering, landscaping, waste management, and reception services.

• These services are essential for maintaining a clean, safe, and comfortable environment for occupants.

• Soft services are typically outsourced to specialized service providers.

• Briefing for soft services involves clearly defining the scope of work, service level agreements, and p...read more

New building transition requires careful planning and coordination to ensure a smooth and successful transition.

• Create a transition plan that outlines all necessary steps and timelines

• Coordinate with contractors and vendors to ensure completion of all necessary work

• Conduct thorough inspections to ensure all systems are functioning properly

• Train staff on new equipment and procedures

• Communicate with stakeholders to manage expectations and address concerns

• Establish a maintenance...read more

DG set trips when taking on load due to various reasons such as overload, short circuit, fuel issues, or mechanical failures.

• Overload on the DG set causing it to trip for safety reasons

• Short circuit in the electrical system leading to a trip

• Fuel supply issues such as low fuel level or contaminated fuel

• Mechanical failures in the DG set components

• Incorrect load balancing causing the DG set to trip

Sand and carbon filters remove impurities from water, while a softener plant removes hardness minerals.

• Sand filter removes larger particles like sand and sediment from water

• Carbon filter removes chlorine, chemicals, and odors from water

• Softener plant removes hardness minerals like calcium and magnesium from water

• These processes ensure clean and safe water for consumption and use

Possible reasons for a DG not cranking include dead battery, faulty starter motor, fuel supply issues, or electrical problems.

• Dead battery: Check the battery voltage and connections.

• Faulty starter motor: Test the starter motor for proper functioning.

• Fuel supply issues: Ensure there is enough fuel in the tank and check the fuel lines for blockages.

• Electrical problems: Inspect the wiring and fuses for any damage or faults.

Check for power supply, water supply, and potential blockages in the machine. Contact maintenance if necessary.

• Check if the ice cube machine is plugged in and receiving power.

• Ensure that there is a water supply connected to the machine.

• Inspect for any blockages in the machine that may be preventing ice production.

• Contact maintenance or a technician if the issue persists.

Check for proper installation, compatibility with existing system, warranty coverage, and performance testing.

• Ensure the compressor is installed correctly according to manufacturer's guidelines

• Verify that the new compressor is compatible with the existing system

• Check if the replacement compressor is covered under warranty

• Perform performance testing to ensure the new compressor is functioning properly