CS Assistant Manager- Legal Compliance

Key Responsibilities
1. Legal

• Drafting and Verification:
  Draft and verify power of attorneys, letters of authority, agreements, addendums, and memoranda of understanding within stipulated timelines.
  
• Ensure accuracy and legal compliance of documents.
  
• Agreement Management:
  
  Maintain an up-to-date agreement tracker with hard and soft copies.
  
• Automation:
  
  Utilize software such as Complinity to streamline the management, review, and approval of legal documents.
  

2. Secretarial

• Meetings and Documentation:
  
  Prepare and verify notices, agendas, and draft minutes for board, general, and committee meetings in compliance with statutory timelines.
  
• Compliance Filings:
  
  Verify and finalize statutory documents such as annual returns (MGT-7) and directors' reports.
  
• File e-forms with ROC, including financial statements (XBRL, AOC-4, AOC-4 CFS).
  
• Record Keeping:
  Maintain statutory registers, records, and minutes books.
  Apply for DIN and DSC as required.
  
• Automation:
  Automate company secretarial activities, including record-keeping and document preparation.
  

3. Outside Correspondence

• Coordination with Banks:
  Liaise with banks for secretarial matters, including renewal of credit facilities and management of bank guarantees.
  
• Foreign Currency Management:
  Ensure proper management of unhedged foreign currency positions.
  
• Signatory Updates:
  Coordinate with the finance department to update authorized signatories with banks.
  
• Compliance Checks:
  Perform due diligence and balance confirmation on a half-yearly and quarterly basis.
  

4. Other Important Assignments

• Regulatory Updates:
  Maintain a ready reckoner for all rules, sections, and updates related to company law.
  
• Merger and Dividend Activities:
  Support pre- and post-merger activities and manage dividend-related processes.
  
• Record Management:
  Update and streamline the organizations filing systems.
  
• Standard Operating Procedures (SOPs):
• Develop and implement SOPs and processes for activities within the legal and secretarial department.
  
• Supervision:
  Verify and ensure 100% accuracy in the work assigned to subordinates.