Senior Executive Assistant

Administrative Support:

• Manage the EDs calendar, scheduling meetings, appointments, and travel arrangements.
• Handle all forms of communication, including screening emails and calls, responding on behalf of the ED when required.
• Ensure timely preparation and distribution of meeting agendas, minutes, and follow-up actions.
• Draft, edit, and proofread correspondence, presentations, and reports.

Meeting Coordination:

• Plan, coordinate, and manage executive meetings, internal and external.
• Prepare briefing materials and ensure the ED is well-prepared for meetings and presentations.
• Arrange logistics for meetings, conferences, and events, including room bookings, catering, and audiovisual equipment etc..
• Track key deadlines and ensure timely follow-up on meeting action items.

Project Assistance and Engagement:

• Sub Bus Engagement, Stakeholder Engagement, Client Coordination, Client Communication (if needed) etc.
• Assist with the coordination of various projects within the EWE business line, including monitoring timelines and deliverables.
• Collaborate with cross-functional teams to support the ED in achieving strategic objectives.
• Prepare detailed project reports and presentations for internal and external stakeholders.

Communication and Stakeholder Management:

• Serve as the primary point of contact for the ED, managing relationships with internal and external stakeholders.
• Communicate with business unit leaders, clients, and senior executives to coordinate engagements and meetings.
• Maintain a professional and positive image of the ED and the EWE business in all communications.

Travel Coordination:

• Arrange international and domestic travel, including flight bookings, accommodations, and transport.
• Prepare detailed travel itineraries and ensure timely execution of travel arrangements.
• Handle visa applications and other travel documentation.

Document and Information Management:

• Maintain organized and up-to-date records, files, and databases for the EDs office.
• Manage sensitive and confidential information with discretion and professionalism.
• Compile and summarize data for reports, presentations, and decision-making purposes.

Financial Administration:

• Assist with budget management, expense tracking, and financial reporting related to the EDs office.
• Process and track invoices, reimbursements, and other financial transactions.

Support to the EWE Leadership Team:

• Collaborate with other Executive Assistants and leadership team members within the EWE business line.
• Provide additional administrative support to senior leadership as needed.

Skills Required:

• Exceptional organizational and multitasking abilities.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with collaboration tools like MS Teams.
• High attention to detail and ability to prioritize tasks effectively.
• Strong interpersonal skills and the ability to work well under pressure.
• Ability to handle sensitive and confidential information with discretion.

Key Competencies:

• Problem-Solving: Ability to anticipate needs, identify potential issues, and implement effective solutions proactively.
• Time Management: Strong time management skills to handle multiple priorities and ensure timely completion of tasks.
• Professionalism: Ability to represent the ED and the organization with the utmost professionalism and courtesy in all interactions.
• Adaptability: Flexible and able to adapt quickly to changing priorities and demands.
• Initiative: Takes initiative in streamlining processes, identifying areas for improvement, and contributing to the overall efficiency of the EDs office.