Admin Head

Position Overview: The Admin Head will be responsible for overseeing the administration and facilities functions across corporate offices and branches. This role involves managing vendors, procurement, maintaining premises, tracking staff attendance, and ensuring smooth operation of administrative services. The ideal candidate will be from a colonel/ lieutenant colonel or equivalent background and possess strong organizational and leadership skills.

Key Responsibilities:

1. Vendor Management & Procurement: Oversee procurement of office supplies, materials, stationery, and other necessary items with attention to quality and cost-effectiveness. Coordinate with vendors for office décor, maintenance, repairs, and other services. Negotiate contracts and maintain relationships with vendors for timely delivery of services and products.

2. Facilities & Premises Management: Ensure that the entire office building and its branches are well-maintained, addressing breakdowns and repairs on a daily/weekly/monthly basis. Perform regular checks for building maintenance and ensure compliance with safety and operational standards.

3. Manpower & Attendance Management: Monitor and track attendance, leaves, and working hours of office assistants, drivers, security personnel, housekeeping staff, pantry boys, and other admin staff across the corporate office and site/branches.

4. Uniform & Safety Compliance: Ensure that all personnel in admin and facility areas adhere to dress code policies (uniforms, ID cards) and safety protocols. Implement regular checks to ensure compliance with safety standards in daily operations.

5. Travel & Logistics Coordination: Manage travel arrangements for employees, including booking transportation and accommodations, ensuring cost-efficiency and timely execution of travel needs.

6. Visitor & Stakeholder Management: Handle and manage the reception of visitors, candidates, vendors, technicians, and customers, ensuring a professional and welcoming experience. Coordinate with internal teams and external stakeholders to facilitate meetings, interviews, or services as required.

7. Cost Analysis & Budgeting: Continuously assess the cost factors associated with admin purchases and services from vendors. Develop and maintain a budget for admin operations, aiming for cost savings and effective resource utilization.

8. Cafeteria & Pantry Management: Oversee the operation and maintenance of the cafeteria and pantry facilities, ensuring a clean, well-stocked, and hygienic environment. Manage vendor relationships for food services and ensure quality standards are maintained.

9. General Administrative Support: Provide general administrative support to senior management and departments as needed. Implement policies and procedures for improved administrative operations and employee satisfaction.

Key Qualifications:

• Proven experience in administration, facilities management, or related fields.

• colonel/ lieutenant colonel or equivalent preferred with strong leadership and organizational skills. • Strong communication and interpersonal abilities.

• Excellent problem-solving skills with the ability to handle multiple tasks simultaneously.

• Ability to analyse cost factors and identify areas for optimization.

• Knowledge of building maintenance practices and vendor management.