Executive Secretary To the President ! International KPO - Noida

Job Overview:

The Executive Secretary will provide efficient administrative and secretarial support to the President of an International KPO a well-established business group that has been in operation for several decades. The candidate will be responsible for managing the President’s daily schedule, handling confidential information, drafting and proofreading documents, and coordinating with other departments and external contacts. The ideal candidate must have exceptional organizational and communication skills, a strong sense of discretion, and experience working in a fast-paced environment.

Job Responsibilities:

1. Effectively manage the President’s calendar and schedule appointments, ensuring that all meetings and events are organized and coordinated.

2. Draft, edit, proofread documents, including memos, reports, and presentations, according to the President’s requirements.

3. Responsible for all travel arrangements, including booking flights, hotels, visas, and ground transportation for the President.

4. Provide administrative support for meetings, including preparing agendas, taking minutes, and managing related arrangements.

5. Assist with the preparation and management of budgets, expense reports, and financial statements.

6. Collect, compile, and research data and information as assigned by the President.

7. Handle confidential information and sensitive matters with discretion.

8. Coordinate with other departments and external contacts on behalf of the President.

9. Manage and prioritize multiple tasks and projects, ensuring accuracy and timely completion.

10. Manage the President’s contacts and maintain effective relationships with clients and potential clients.

11. Ensure the President is fully briefed for daily activities, meetings, and events.

12. Maintain a high level of proficiency in all office technology and software to facilitate effective communication, scheduling, and record-keeping.

13. Perform other duties assigned by the President.

Additional Requirements:

• Typing and practical shorthand skills is must.
• Knowledge of physical filing and indexing (documentation).
• Maintenance of subscriptions for journals and effective library management.
• Understanding of ChatGPT and AI tools.
• Expert knowledge in Microsoft Word, Outlook, and Excel.
• Strong capability in managing meetings effectively.
• Immediate joining is required.

Education, Experience & Other Requirements:

• A bachelor’s degree in business administration, Secretarial Studies, or a relevant field.
• At least 5 years of experience supporting top-level executives in a fast-paced corporate environment.
• Excellent verbal and written communication skills in English.
• Ability to work under pressure and prioritize tasks, with attention to detail.
• Strong organizational, communication, and interpersonal skills.
• Proficient multi-tasker able to work under minimum supervision.
• Full-time position. Standard business hours with flexibility required to work additional hours.
• Occasional travel may be required.

The Executive Secretary plays a critical role in our KPO, and we offer a competitive salary package, comprehensive benefits, and recognition of hard work and dedication. The successful candidate will join a talented team that is passionate about their work, committed to excellence, and dedicated to ensuring the continued success of the Company.